Administrative Coordinator - UAEN
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Key skills for this role
About the Role
The Administrative Coordinator ensures efficient coordination across clinical operations and corporate support functions. This hybrid role bridges day-to-day healthcare operations and back-office corporate workflows, enhancing patient services and supporting strategic administrative processes.
Key Skills for This Role
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Overview
- The Administrative Coordinator ensures efficient coordination across clinical operations and corporate support functions.
- This hybrid role bridges day-to-day healthcare operations and back-office corporate workflows, enhancing patient services and supporting strategic administrative processes.
- Additionally, he/she will support quality compliance activities, assist in accreditation processes, and maintain confidential records
- Manage and coordinate calendars, meetings, and appointments for the assigned HOD.
- Handle incoming correspondence, emails, and phone calls, ensuring prompt responses and appropriate follow-up.
- Take and distribute meeting minutes, ensuring action points are recorded and followed up.
- Coordinates marketing events and campaigns, including conferences, seminars, and workshops.
- Prepare and format reports, presentations, and official documents as required.
- Organize and maintain confidential records, files, and databases.
- Assist in drafting and reviewing policies, memos, and internal communications.
- Arrange travel, accommodation, and logistics for the executives when required.
- Serve as the point of contact for external stakeholders, including vendors, government entities, and partner organizations, when required.
- Ensure adherence to company policies and confidentiality standards.
- Care for their own and colleagues’ health, safety and wellbeing, and awareness and contribution to the environment.
- Perform any other job assigned by the Head of Department/Supervisor.
Operational & Quality Support
- Assist in tracking compliance with healthcare regulations and quality management standards.
- Support in coordinating internal audits, accreditation activities, and quality improvement initiatives.
- Compile and analyze data related to quality metrics and operational performance.
- Liaise with different departments to ensure timely submission of reports and documents.
Communication
- Exercise good judgment and maintain confidentiality in handling critical and sensitive information, records, and reports.
- Effectively and consistently communicate to administrative personnel and encourage interactive departmental meetings and discussions.
- Communicate the mission, ethics, and goals as well as the focus statement of the department
- Maintain a professional attitude and aptitude towards communication representing the company in every internal or external interaction.
- Occupational Safety and Health Management Systems
- Comply with reasonable OSH instructions, policies and safe working procedures
- Use of appropriate personal protective equipment and safety systems.
- Be familiar with emergency and evacuation procedures
- Not willfully or recklessly endanger anyone’s health and safety
- Assist with the preparation of risk assessments
- Report OSH Hazards, incidents, Near misses and issues
- Reduce, Reuse, Recycling of waste as much as possible
- Attend all OSH Trainings, awareness programs and mock drills.
- Participates in the OSHMS audits, inspections, ensuring standards are maintained
- Bachelor’s degree (preferred)
- Minimum 1–2 years of experience in a similar role
- Excellent administrative and customer service skills
- Proficient in MS Office (Word, Excel, PowerPoint)
- Strong organizational, problem-solving, and communication skills
- Discretion and professionalism in handling confidential information
- Fluent in English (Arabic preferred)
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