Accounts Payable
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Key skills for this role
About the Role
The incumbent in this position is responsible to ensure validity and accuracy of all invoices, their appropriate allocation and timely payments. To communicate with department h.
Key Skills for This Role
Responsibilities
- Ensure validity and accuracy of all invoices, appropriate allocation and timely payments
- Communicate with department heads/purchasing department/cost controller and creditors/suppliers for clarification
- Verify accuracy of all invoices posted and accuracy of accounts allocation
- Supervise validity of contracts before payments are processed
- Check and approve all issued cheques before passing to Financial Controller for signature
- Ensure creditor files are properly maintained and invoices are original with proper documents
- Accrue all expenses incurred during the month in month end closure if invoices not received
- Print and file all reports at month end as per company policies
- Balance all inventories with Cost Control at month end closing
- Reconcile advance payment to supplier accounts on monthly basis
- Follow up on all outgoing and incoming documents
- Ensure all suppliers accounts are up to date in terms of payments
Requirements
- Ensure validity and accuracy of all invoices
- Appropriate allocation and timely payments
- Communicate with department heads, purchasing, cost controller, and creditors
Full Job Posting
Key Responsibilities
- Ensure validity and accuracy of all invoices, their appropriate allocation and timely payments.
- Communicate with department heads/purchasing department/cost controller and creditors/suppliers for any clarification.
- Verify accuracy of all invoices being posted and accuracy of accounts allocation.
- Supervise validity of the contracts before payments are processed against them.
- Check and approve all issued cheques before passing the same to Financial Controller for signature.
- Ensure that all creditor files are properly maintained for future references.
- Accrue all expenses occurred during the month in the month end closure if invoices have not yet been received.
- Print and file all reports at the month end as per the company's policies and procedures.
- Balance all inventories with Cost Control at the month end closing.
- Reconcile advance payment to supplier account to file them on monthly basis.
- Follow up on all outgoing and incoming documents.
- Ensure that all the suppliers accounts are up to date in terms of payments.
Additional Duties
- Ensure in corporation with the Assistant Controller that all payments stay within the liquidity forecast.
- Understand and strictly adhere to the Hotel's Employee rules & regulations.
- Report for duty punctually wearing the correct uniform and name tag at all times.
- Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel.
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