Wedding Executive
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Key skills for this role
About the Role
Responsible for coordinating weddings, managing client relationships, and ensuring exceptional service while promoting hotel venues and packages.
Key Skills for This Role
Responsibilities
- Meet with clients to understand wedding requirements and budget
- Promote hotel wedding venues and packages
- Prepare quotations, contracts, and event proposals
- Coordinate all aspects of wedding planning including ceremony, reception, decor, and catering
- Liaise with vendors such as florists, photographers, and entertainers
- Work with internal departments to ensure event requirements are met
- Supervise wedding setup and monitor event operations
- Monitor event expenses and process payments
- Obtain client feedback and address complaints
Requirements
- Experience in wedding or event planning
- Strong organizational and coordination skills
- Ability to work flexible hours including weekends
Full Job Posting
Duties and Responsibilities
- Meet with prospective and confirmed wedding clients to understand requirements, preferences, and budget.
- Provide information about wedding packages, venues, menus, and hotel services.
- Promote hotel's wedding venues and packages.
- Prepare quotations, contracts, and event proposals.
- Secure bookings and follow up with potential clients.
- Coordinate all aspects of wedding planning including ceremony, reception, decor, entertainment, and catering.
- Develop detailed event timelines and schedules.
- Liaise with florists, photographers, decorators, entertainers, transportation providers, and other vendors.
- Ensure vendors comply with hotel policies and event schedules.
- Work closely with banquet, kitchen, housekeeping, front office, engineering, and security departments.
- Provide exceptional customer service throughout planning process.
- Supervise wedding setup and ensure arrangements meet client expectations.
Additional Duties
- Monitor event expenses and ensure they remain within budget.
- Process payments, invoices, and final billing.
- Conduct pre event inspections of venue and facilities.
- Obtain client feedback after wedding and address complaints.
- Maintain accurate client records and event documentation.
- Participate in wedding fairs, hotel promotions, and marketing campaigns.
- Build relationships with wedding planners and travel agencies.
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