Training Coordinator
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Key skills for this role
About the Role
Calo is looking for a Training Coordinator in Jeddah to oversee the organizational training strategy for the operations team, drive achievement of FHS and NPS through operational excellence, and assess training impact.
Key Skills for This Role
Responsibilities
- Coordinate the training schedule and training calendar with all MP trainers
- Coordinate with trainers, subject matter experts, and other stakeholders to ensure availability and alignment with training objectives
- Collaborate closely with HR and ensure each team member has proper onboarding
- Ensure new joiners are following the training schedule as per the training calendar
- Design and prepare Training tools like curriculum, SOPs, or presentations/videos
- Prepare training related documentation, such as training agendas, handouts, and certificates
- Collect feedback from trainees and trainers after each session to evaluate training effectiveness
- Analyze training data and prepare reports on key metrics such as participant satisfaction, learning outcomes, and training impact
- Create a Monthly / Quarterly / Yearly Training Calendar for the Team Members
- Monitor and update training progress in the implementation plan
Requirements
- Background in the Food / Bulk Cooking Industry of at least 2 3 years
- Experience as a Training Coordinator or similar role, with at least 2 3 years
- Strong Communicator. Able to effectively communicate in both verbal and written English
- Attention to detail and ensuring accuracy of information in the training materials and other training resources
- Enjoys learning and is committed to continuous improvement/development
- Ability to work both independently and in a team
- Friendly and pleasant personality that can lead with empathy and patience
- Strong organizational skills
- Technology Proficiency and familiarity with Google Docs, Sheets, Slides / PowerPoint, and Google Forms
Full Job Posting
About Calo
- Launched in Bahrain in November of 2019, Calo is on a mission to make healthy easy.
- We have since expanded to 7 countries in the region, delivered millions of meals to our customers, and launched our very own Grab & Go Cafe concepts.
Role Overview
- We’re looking for a Training Coordinator in Jeddah to oversee the organizational training strategy for the operations team, drive achievement of FHS and NPS through operational excellence, and assess training impact.
- You’ll identify training and developmental needs and design initiatives/programs that build and promote Training Culture in the company.
Main Responsibilities Planning and Coordination
- Coordinate the training schedule and training calendar with all MP trainers.
- Coordinate with trainers, subject matter experts, and other stakeholders to ensure availability and alignment with training objectives and training related projects.
- Collaborate closely with HR and ensure each team member has proper onboarding.
- Responsible for updating the onboarding and planned calendar for all team members.
Participant Management
- Ensure new joiners are following the training schedule as per the training calendar.
- Update and assist trainers in quiz and survey links, and coordinate with the Training Team.
- Attend all meetings related to training topics.
- Responsible for giving the knowledge assessment exam during probation or if needed.
- Responsible for conducting quarterly knowledge assessments for all Team Members.
- Conduct or assist in train the trainer sessions with the help of other stakeholders.
Administrative Tasks
- Design and prepare Training tools like curriculum, SOPs, or presentations/videos.
- Ensure training materials, such as session slides, quizzes, and surveys, are prepared for the trainers.
- Prepare training related documentation, such as training agendas, handouts, and certificates.
- Handle post training tasks, such as compiling feedback from participants and trainers.
- Responsible for updating the profile and training progress for each team member on the Database.
Communication
- Coordinate with the Training Manager or other stakeholders to ensure alignment with organizational goals and training needs.
- Collaborate with HR in making sure that new joiners are encoded on the System.
- Collaborate with the Training Managers, Operations Team, and Cross Functional Teams on other SOPs that need to be documented.
- Serve as a liaison between trainers, trainees, and other stakeholders.
Analysis, Evaluation, and Reporting
- Identify training needs and gaps within operations and create targeted training to address deviations / non conformance.
- Collect feedback from trainees and trainers after each session to evaluate training effectiveness. (Post survey Evaluation).
- Analyze training data and prepare reports on key metrics such as participant satisfaction, learning outcomes, and training impact (post evaluation) on employees’ skills and KPIs.
- Make recommendations for improvements based on evaluation results.
Monitoring and Tracking
- Create a Monthly / Quarterly / Yearly Training Calendar for the Team Members, tailor fit for their needs and roles.
- Monitor and update training progress in the implementation plan.
- Regularly check all updates for all operational related SOPs. Schedule a Document Audit if needed.
- Responsible for controlling, organizing, and storing all training databases.
- Record all completed training sessions in the database.
Training & Development Support
- Coordinate and organize training sessions for kitchen teams, ensuring all logistics, materials, and attendance are properly arranged.
- Assist SMEs and on floor trainers during basic training sessions when needed, without handling highly technical content.
- Support onboarding by preparing schedules, tracking progress, and ensuring new joiners receive all required training touchpoints.
- Maintain updated training records, SOP revisions, and refresher training trackers to support compliance and consistency.
- Reinforce alignment with company policies and standards through follow ups, reminders, and proper documentation.
- Support Central Training Strategies, Initiatives, Projects, Programs relevant to scalable and smart training (AI, automations, etc.).
Productivity & Performance Support
- Observe day to day kitchen workflows to identify training gaps related to skills, compliance, or process understanding.
- Track attendance, training completion, and performance trends of both in house staff and third party teams.
- Highlight operational bottlenecks from a training perspective and escalate improvement opportunities to Supervisors, Line Managers, Operations Manager, and Training Manager.
- Coordinate with Operations Leads to improve scheduling and workforce planning, helping reduce unnecessary overtime through better training alignment.
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