Training Coordinator - Centre of Excellence
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Key skills for this role
About the Role
Dutco Construction is seeking a Training Coordinator for the Centre of Excellence to coordinate, implement, and monitor technical and operational training programs. The role involves training planning, record management, assessment support, and resource coordination.
Key Skills for This Role
Responsibilities
- Coordinate with HR to receive arrival forecasts/onboarding schedules for new joiners and convert into training batch plans and daily schedules.
- Maintain and update training calendars, including changes, delays, or rescheduling.
- Communicate training schedules to trainers, assessors, and relevant stakeholders.
- Maintain accurate manual and digital training records for all learners.
- File and track attendance records, practical evaluation sheets, assessment results, and training completion records.
- Collect daily practical assessment results and prepare daily assessment summary reports.
- Consolidate data into weekly training progress reports and monthly training, assessment, and deployment readiness reports.
- Maintain inventory records for training tools, equipment, and consumables, and flag low stock levels.
- Act as administrative point of contact between COE Manager, HR, Trainers/Assessors, and Operations/Deployment teams.
- Support trainers by ensuring correct batch lists, assessment forms, and training materials are available on time.
Requirements
- Strong administrative and coordination skills
- High attention to detail and accuracy
- Proficient in Excel and basic reporting
- Ability to manage multiple training batches simultaneously
- Good communication and follow up skills
- Organized, structured, and process driven mindset
Full Job Posting
Role Overview
- The COE Training Coordinator is responsible for coordinating, implementing, and monitoring technical and operational training programs across all divisions under the Centre of Excellence (COE). The role ensures that training initiatives align with company standards, project requirements, and QHSE ob
Training Planning & Scheduling
- Coordinate with HR to receive arrival forecasts / onboarding schedules for new joiners.
- Convert arrival data into training batch plans and daily schedules in alignment with trainer availability and facility capacity.
- Maintain and update training calendars, including changes, delays, or rescheduling.
- Communicate training schedules to trainers, assessors, and relevant stakeholders.
Training Records & Documentation Management
- Maintain accurate manual and digital training records for all learners until a formal record management system or LMS is implemented.
- File and track: Attendance records; Practical evaluation sheets; Assessment results; Training completion records.
- Ensure all documentation is properly labelled, version controlled, and audit ready.
Assessment & Reporting Support
- Collect daily practical assessment results from trainers and assessors.
- Prepare and circulate daily assessment summary reports to the COE Manager and relevant stakeholders.
- Consolidate data into weekly training progress reports, monthly training, assessment, and deployment readiness reports.
- Track pass/fail rates, retraining requirements, and outstanding assessments.
Inventory & Resource Coordination
- Maintain inventory records for training tools and equipment, consumables (cement, tiles, boards, paint, adhesives, PPE, etc.).
- Track issuance and usage of training materials by batch.
- Flag low stock levels and coordinate replenishment requests with the COE Manager.
- Support basic equipment tracking and accountability.
Coordination & Stakeholder Support
- Act as the administrative point of contact between COE Manager, HR, Trainers / Assessors, Operations / Deployment teams.
- Support trainers by ensuring correct batch lists, assessment forms, training materials are available on time.
- Escalate data gaps, documentation issues, or scheduling conflicts proactively.
Key Skills & Competencies
- Strong administrative and coordination skills
- High attention to detail and accuracy
- Proficient in Excel and basic reporting
- Ability to manage multiple training batches simultaneously
- Good communication and follow up skills
- Organized, structured, and process driven mindset
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