Technical Administrative Coordinator
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Key skills for this role
About the Role
Reneco International Wildlife Consultants seeks a Technical Administrative Coordinator to support administrative and operational activities. The role involves coordinating with maintenance managers, preparing reports, managing procurement documentation, and using AutoCAD.
Key Skills for This Role
Responsibilities
- Coordinate with maintenance managers across different countries and projects
- Prepare, consolidate, and follow up on monthly, semi annual, and annual departmental reports
- Follow up on technical mission reports and prepare presentations as required by management
- Maintain accurate and up to date departmental files, records, drawings, and technical documentation
- Prepare Bills of Quantities (BOQs), obtain supplier quotations, and conduct quotation analyses
- Coordinate maintenance activities at Abu Dhabi headquarters, including work permits, contractor supervision, emergency requests, and Annual Maintenance Contracts
- Monitor availability of essential maintenance materials and spare parts
- Review and follow up on item creation requests submitted by different projects
- Support recruitment coordination, employee documentation, payroll inputs, timesheets, training arrangements, and business trips
- Coordinate purchase requests, LPOs, invoices, deliveries, petty cash, and payment follow up
- Prepare and update technical drawings using AutoCAD
- Ensure proper archiving and timely completion of administrative and project related requirements
Requirements
- Technical Diploma or Trade Certificate
- Minimum 4 years of relevant experience in technical administration, maintenance coordination, facilities management, or similar
- Experience preparing BOQs, quotation analyses, reports, and procurement documentation
- Practical understanding of maintenance operations and contractor coordination
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
- Working knowledge of AutoCAD
- Good command of English
- Experience with CMMS is an advantage
- Knowledge of Arabic, Hindi, or Urdu is an advantage
- Strong organizational, communication, reporting, and coordination skills
Full Job Posting
Role Overview
- Reneco International Wildlife Consultants LLC is seeking a Technical Administrative Coordinator to support administrative and operational activities.
- The role requires a combination of technical knowledge, administrative coordination, maintenance follow up, reporting, procurement support, and coordination with international project teams.
Key Responsibilities
- Coordinate with maintenance managers across different countries and projects.
- Prepare, consolidate, and follow up on monthly, semi annual, and annual departmental reports.
- Follow up on technical mission reports and prepare presentations as required by management.
- Maintain accurate and up to date departmental files, records, drawings, and technical documentation.
- Prepare Bills of Quantities (BOQs), obtain supplier quotations, and conduct quotation analyses.
- Coordinate maintenance activities at the Abu Dhabi headquarters, including work permits, contractor supervision, emergency requests, and Annual Maintenance Contracts.
- Monitor the availability of essential maintenance materials and spare parts.
- Review and follow up on item creation requests submitted by different projects.
- Support recruitment coordination, employee documentation, payroll inputs, timesheets, training arrangements, and business trips.
- Coordinate purchase requests, LPOs, invoices, deliveries, petty cash, and payment follow up.
- Prepare and update technical drawings using AutoCAD.
- Ensure proper archiving and timely completion of administrative and project related requirements.
Qualifications and Experience
- Technical Diploma or Trade Certificate.
- Minimum of 4 years of relevant experience in technical administration, maintenance coordination, facilities management, or a similar position.
- Experience preparing BOQs, quotation analyses, reports, and procurement documentation.
- Practical understanding of maintenance operations and contractor coordination.
- Proficiency in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.
- Working knowledge of AutoCAD.
- Experience with a Computerized Maintenance Management System (CMMS) is an advantage.
- Strong organizational, communication, reporting, and coordination skills.
- Good command of English is required.
- Knowledge of Arabic, Hindi, or Urdu is an advantage.
- Ability to manage multiple priorities and collaborate with teams across different locations.
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