Team Administrator / Personal Assistant
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Key skills for this role
About the Role
Blue Ray Printing is seeking a Team Administrator/Personal Assistant to support a team of managers in Abu Dhabi. The role involves handling correspondence, travel arrangements, meeting minutes, and confidential documents.
Key Skills for This Role
Responsibilities
- Handle and prioritize all outgoing or incoming correspondence (e mail, letters, packages etc.)
- Make travel arrangements for executives
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Handle confidential documents ensuring they remain secure
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
- Perform other administrative tasks as assigned
Requirements
- Fluency in English
- Extensive experience providing support to senior management or C level
- Bachelor's degree
- At least 5 years of PA/EA/Team administration experience in a large organization
- Willing to relocate/live in Abu Dhabi
Full Job Posting
Job Summary
- We are looking for a Team Administrator to support a team of managers.
- A new opportunity has come up with a large financial institution based in Abu Dhabi.
Responsibilities
- Handle and prioritize all outgoing or incoming correspondence (e mail, letters, packages etc.)
- Make travel arrangements for executives
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Handle confidential documents ensuring they remain secure
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
- Perform other administrative tasks that maybe assigned
Requirements
- Fluency in English language is a must and knowledge in French or German or Spanish or other European language would be a plus
- Have extensive experience providing support to senior management or C level
- Must be a bachelor degree holder
- Should have at least 5 years of PA/EA/ Team administration experience in a large organization
- Must be willing to relocate/live in Abu Dhabi
- Candidates based outside UAE are welcome to apply.
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