Administrative Coordinator
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Key skills for this role
About the Role
Blue Ray Printing seeks an Administrative Coordinator to manage correspondence, documentation, filing, and provide secretarial support for a college/department. Requires 2-3 years experience as an Admin Assistant, diploma or equivalent, and excellent IT skills.
Key Skills for This Role
Responsibilities
- Attend to walk in clients and phone calls for the department/college and screen before forwarding
- Review all incoming correspondence before forwarding to relevant personnel
- Proactively remind and support the department/college in tasks and follow up for completion
- Coordinate the process of distributing internal documents to other departments/college
- Administer schedules and other messages to students
- Deliver messages from faculty to targeted recipients
- Coordinate with students, suppliers, and subcontractors in matters related to the department/college
- File documents appropriately, both electronic and other forms
- Provide secretarial support including arranging travel and accommodation, preparing presentations, drafting letters, compiling reports, arranging meetings, creating agenda and minutes, BRF follow up, following up for actions
Requirements
- Diploma or equivalent
- 2 3 years experience as Admin Assistant
- Experience as an Administrative Assistance in educational field, higher education experience highly preferred
- Excellent IT skills in MS Word, Excel and PowerPoint
- English is a must, Arabic is preferred
- Committed, organized, time management, able to work under pressure
Full Job Posting
Job Summary
- The purpose of this role is to effectively manage correspondence, documentation, filing and other affairs of the College/Department.
- Attends to walk in clients and phone calls for the department/college and screening them before forwarding.
- Reviews all incoming correspondence in all forms before forwarding to relevant personnel.
- Proactively reminds and supporting the department/college in tasks and follow up for completion as per targets.
- Coordinates the process of distributing internal documents to other departments/college.
- Administers schedules and other messages to the students.
- Delivers messages from all faculty in the college to targeted recipients.
- Coordinates with students, suppliers, and subcontractors in matters related to the department/college.
- Files documents appropriately, both in the electronic and other forms.
- Provides secretarial support to the College and its staff, including arranging travel and accommodation, preparing presentations, drafting letters, compiling reports, arranging meetings, creating agenda and minutes of meeting, BRF follow up, following up for actions.
Required Qualifications
- Committed, Organized, Time management, Able to work under pressure.
- Excellent IT skills in MS Word, Excel and PowerPoint.
- English is a must, Arabic is preferred.
- Diploma or equivalent.
- 2 3 years Experience as Admin Assistant.
- Experience as an Administrative Assistance in educational field, higher education experience highly preferred.
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