Supervisor – Facility Management

Job Purpose

Building Administration & Operations

• Oversee administrative and logistical needs of the workforce.
• Supervise allocation and optimization of office and workspace requirements.
• Manage distribution and usage of office supplies, stationery, and equipment.
• Ensure housekeeping, cleaning, and waste management services meet high-quality standards.
• Maintain accurate records of maintenance schedules, inspections, and repairs.
• Track, report, and analyze KPIs related to facility management performance and operational efficiency.

Vendor & Supplier Management

• Coordinate with suppliers and contractors for facility-related services and requirements.
• Process and follow up on purchase orders and invoices in line with procurement policies.
• Ensure vendors comply with agreed service levels and health and safety regulations.
• Assist in license renewals and compliance with local building regulations.

Customer Satisfaction

• Respond to facility-related requests and complaints in a timely manner.
• Ensure services are delivered to the satisfaction of internal customers and stakeholders.
• Escalate recurring or critical issues to the Facilities Manager.

Supervision & Team Coordination

• Provide guidance and daily supervision of facility staff (maintenance, housekeeping, support teams).
• Assign tasks, monitor performance, and ensure service standards are met.
• Support the training and development of facility staff.
• Ensure maintenance activities are carried out in line with HSE standards and international marine safety requirements.

QUALIFICATIONS, EXPERIENCE AND SKILLS

• 3–5 years of experience in Facility Management or any related functions, with at least 1–2 years in a supervisory role.
• Background in engineering or technical facility operations preferred.
• Drawing Management is preferable.
• Lean background is preferable.
• Background in Facility related software (AutoCAD, MS Office, or others).
• Supervisory and people management skills.
• Attention to detail.
• English literacy (verbal and written).
• Preferred: PMP/CMMP/CFM certification
• Background in service ticket and Work Order Management (WO).