Student Affairs Assistant
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Key skills for this role
About the Role
Travel Coordination & Logistics Coordinate for travel itineraries including flight bookings in line with academic schedules, institutional requirements, and outlined budget guid.
Key Skills for This Role
Responsibilities
- Coordinate travel itineraries and flight bookings for students
- Arrange visa documents in coordination with academic and admissions teams
- Communicate with travel agencies for timely bookings
- Maintain documentation of travel costs for budgeting
- Assist with visa applications and submission processes
- Support student orientations and resolve travel related issues
Requirements
- Experience in travel coordination and logistics
- Knowledge of visa application processes
- Strong documentation and record keeping skills
- Excellent communication and coordination abilities
Full Job Posting
Travel Coordination & Logistics
- Coordinate travel itineraries including flight bookings in line with academic schedules and budget guidelines.
- Arrange visa documents for students in coordination with Academics, Student Affairs and Admissions teams.
- Communicate with approved travel agencies for timely bookings.
- Document travel costs for each student for budgeting purposes.
- Help arrange student orientations at the beginning of semester.
Visa & Documentation Support
- Assist with visa applications, documentation, and submission processes.
- Coordinate with relevant authorities, embassies, and internal departments for visa processing.
- Ensure all travel documentation (passports, visas, insurance, approvals) is complete and compliant.
- Maintain updated records of visa status and apply for renewal in accordance with regulations.
- Document visa costs for each student for budgeting purposes.
Student Support & Communication
- Support A&SA in resolving travel related issues, including delays, cancellations, or emergencies.
Data Management & Reporting
- Help A&SA keep proper documentation for approvals, reimbursements, and audit purposes.
- Stay updated on travel regulations, visa policies, and UAE compliance requirements.
Other Activities (Academics & Student Affairs)
- Assist in coordination and logistical arrangements for student activities and events as required.
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