Assistant Travel
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Key skills for this role
About the Role
Coordinate travel bookings, support visa processes, maintain records, and ensure compliance with policies while providing excellent customer service.
Key Skills for This Role
Responsibilities
- Coordinate with manager to understand travel requirements
- Support booking of domestic and international travel including flights, accommodation, and local transportation
- Liaise with travel agencies, airlines, and hotels to obtain options, quotations, and confirmations
- Ensure all bookings are made in a timely and cost effective manner in line with institute policies
- Assist in preparation of travel itineraries, confirmations, and travel documentation
- Maintain records of travel bookings, expenses, and supporting documents
- Support visa coordination by providing necessary travel documents and liaising with the immigration team
- Track travel schedules and assist with changes, cancellations, or emergency travel requirements
- Ensure compliance with institutional travel policies and approval processes
- Assist in processing travel related invoices and coordinate with finance for reimbursements and payments
Requirements
- Coordinate with manager to understand travel requirements
- Support booking of domestic and international travel including flights, accommodation, and local transportation
- Liaise with travel agencies, airlines, and hotels to obtain options, quotations, and confirmations
- Ensure all bookings are made in a timely and cost effective manner in line with institute policies
- Assist in preparation of travel itineraries, confirmations, and travel documentation
- Maintain records of travel bookings, expenses, and supporting documents
- Support visa coordination by providing necessary travel documents and liaising with the immigration team
- Track travel schedules and assist with changes, cancellations, or emergency travel requirements
- Ensure compliance with institutional travel policies and approval processes
- Assist in processing travel related invoices and coordinate with finance for reimbursements and payments
Full Job Posting
Responsibilities
- Coordinate with manager to understand travel requirements
- Support booking of domestic and international travel including flights, accommodation, and local transportation
- Liaise with travel agencies, airlines, and hotels to obtain options, quotations, and confirmations
- Ensure all bookings are made in a timely and cost effective manner in line with institute policies
- Assist in preparation of travel itineraries, confirmations, and travel documentation
- Maintain records of travel bookings, expenses, and supporting documents
- Support visa coordination by providing necessary travel documents and liaising with the immigration team
- Track travel schedules and assist with changes, cancellations, or emergency travel requirements
- Ensure compliance with institutional travel policies and approval processes
- Assist in processing travel related invoices and coordinate with finance for reimbursements and payments
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