Site Admin
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Key skills for this role
About the Role
Mitsubishi Power Saudi Arabia seeks a Site Administrator for the Rumah Site in Riyadh. The role provides administrative and logistical support to project operations, including coordination of personnel, visitors, documentation, transportation, and accommodation.
Key Skills for This Role
Responsibilities
- Coordinate administrative activities to support daily site operations
- Act as primary point of contact for administrative matters between project site, client, vendors, subcontractors, and company personnel
- Assist in coordinating scheduled inspections and related site activities
- Support technical advisors and project teams with administrative requirements
- Maintain accurate records, logs, and project documentation
- Coordinate mobilization and demobilization activities for personnel, equipment, tools, materials, and project resources
- Prepare and process gate passes, access permits, and visitor authorizations
- Coordinate approvals for use of site equipment (cranes, forklifts, etc.)
- Assist in preparing, reviewing, and tracking project correspondence and reports
- Support timesheet administration and personnel movement records
- Arrange hotel accommodations, camp assignments, and transportation for personnel
- Communicate security and site safety information to employees, visitors, and subcontractors
Requirements
- Diploma or Bachelor's degree in Business Administration, Management, or related field preferred
- Minimum 3 5 years of experience in site administration, project administration, or similar role within construction, industrial, engineering, or oil & gas projects
- Strong knowledge of site documentation, personnel coordination, and administrative processes
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
- Strong communication and organizational skills
- Ability to work independently in a remote project site environment
- Good command of English; Arabic language skills are an advantage
Full Job Posting
Job Summary
- The Site Administrator is responsible for providing comprehensive administrative and logistical support to project operations at the site. The role ensures smooth coordination of personnel, visitors, subcontractors, inspections, documentation, transportation, accommodation, security communications,
Key Responsibilities
- Coordinate administrative activities to support daily site operations.
- Act as the primary point of contact for administrative matters between the project site, client representatives, vendors, subcontractors, and company personnel.
- Assist in coordinating scheduled inspections and related site activities.
- Support technical advisors and project teams with administrative requirements and site related requests.
- Maintain accurate records, logs, and project documentation.
- Coordinate mobilization and demobilization activities for personnel, equipment, tools, materials, and project resources.
- Ensure all required documentation and site access requirements are completed in a timely manner.
- Liaise with relevant stakeholders to facilitate smooth movement of personnel and equipment to and from the project site.
- Prepare and process gate passes, access permits, and visitor authorizations for employees, vendors, subcontractors, inspectors, and other authorized personnel.
- Maintain and monitor gate pass records and site access documentation.
- Coordinate with site security and client representatives to ensure compliance with site entry requirements.
- Coordinate approvals and arrangements for the use of site equipment, including cranes, forklifts, and other shared resources when required.
Qualifications & Experience
- Diploma or Bachelor's degree in Business Administration, Management, or a related field preferred.
- Minimum 3–5 years of experience in site administration, project administration, or a similar role within construction, industrial, engineering, or oil & gas projects.
- Strong knowledge of site documentation, personnel coordination, and administrative processes.
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
- Strong communication and organizational skills.
- Ability to work independently in a remote project site environment.
- Good command of English; Arabic language skills are an advantage.
Key Competencies
- Administrative Coordination
- Document Control & Record Keeping
- Logistics & Travel Management
- Communication & Interpersonal Skills
- Time Management
- Attention to Detail
- Problem Solving
- Teamwork & Collaboration
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