Senior Executive Assistant to CEO
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Key skills for this role
About the Role
Ohana Development is seeking a highly experienced Senior Executive Assistant to support the CEO with professional and personal responsibilities. The role requires 7-12+ years of EA experience, fluency in English and Arabic, and the ability to manage complex priorities with discretion.
Key Skills for This Role
Responsibilities
- Manage the CEO’s complex calendar, priorities, and scheduling across internal, external, and high level stakeholder meetings.
- Act as a gatekeeper for communications, meeting requests, and executive priorities.
- Prepare reports, presentations, meeting briefs, agendas, and follow up actions.
- Coordinate with internal departments including marketing, development, finance, and operations to ensure alignment and execution.
- Handle highly confidential business matters with professionalism and discretion.
- Support the CEO in monitoring key company initiatives and strategic projects.
- Manage the CEO’s personal calendar, appointments, and commitments.
- Coordinate family schedules, school activities, appointments, and events.
- Organize business and personal travel arrangements including flights, hotels, itineraries, and visas.
- Oversee household coordination, including staff, vendors, maintenance, and service providers.
- Draft and manage professional emails, messages, and correspondence on behalf of the CEO.
- Liaise with VIPs, government entities, partners, and senior stakeholders.
Requirements
- 7–12+ years of experience in an Executive Assistant, Personal Assistant, Chief of Staff, or similar senior support role
- Proven experience supporting C level executives, founders, or high net worth individuals
- Previous experience within real estate, investment, hospitality, or corporate environments is highly preferred
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- High emotional intelligence and interpersonal skills
- Ability to manage multiple priorities under pressure
- Strong problem solving mindset with the ability to anticipate needs proactively
- Fluent in English and Arabic
Full Job Posting
About the Role
- We are seeking a highly experienced, proactive, and discreet Senior Executive Assistant to provide comprehensive support to the CEO across both professional and personal responsibilities.
- This is a high trust, fast paced role suited to someone who thrives in dynamic environments, anticipates needs before they arise, and can manage complex priorities with professionalism, maturity, and absolute confidentiality.
- The successful candidate will serve as a strategic partner to the CEO, ensuring seamless coordination of executive operations, communication, scheduling, travel, and lifestyle management.
Key Responsibilities
- Manage the CEO’s complex calendar, priorities, and scheduling across internal, external, and high level stakeholder meetings
- Act as a gatekeeper for communications, meeting requests, and executive priorities
- Prepare reports, presentations, meeting briefs, agendas, and follow up actions
- Coordinate with internal departments including marketing, development, finance, and operations to ensure alignment and execution
- Attend meetings when required, track action items, and follow up on deadlines
- Handle highly confidential business matters with professionalism and discretion
- Support the CEO in monitoring key company initiatives and strategic projects
- Follow up with department heads to ensure timely execution and accountability
- Assist in preparing partnership proposals, executive communications, and stakeholder correspondence
- Help optimize the CEO’s productivity, planning, and weekly workflow structure
- Serve as a liaison between the CEO and senior leadership team
- Manage the CEO’s personal calendar, appointments, and commitments
Qualifications
- 7–12+ years of experience in an Executive Assistant, Personal Assistant, Chief of Staff, or similar senior support role
- Proven experience supporting C level executives, founders, or high net worth individuals
- Previous experience within real estate, investment, hospitality, or corporate environments is highly preferred
Required Skills
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- High emotional intelligence and interpersonal skills
- Ability to manage multiple priorities under pressure
- Strong problem solving mindset with the ability to anticipate needs proactively
- Fluent in English and Arabic
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