Senior Executive Assistant
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Key skills for this role
About the Role
Seeking a highly organized Executive Assistant to manage a complex diary, provide administrative support, and facilitate business growth across international markets.
Key Skills for This Role
Responsibilities
- Manage and maintain a complex, multi time zone diary, prioritizing and scheduling meetings
- Arrange all business travel, including flights, accommodation, visas and detailed itineraries
- Act as the first point of contact for communications, screening and prioritizing emails, calls and correspondence
- Prepare and review documents, reports and presentations ahead of meetings
- Manage confidential and sensitive information with discretion
- Coordinate and organize meetings and events with Global Advice Managers and advisers
- Support recruitment activity for new advisers, including coordinating interview schedules
- Assist with coordination of the Pathway Programme for trainee Financial Planners
Requirements
- Proven experience as an Executive Assistant supporting senior executives
- Ability to manage complex, multi time zone diaries
- Excellent organizational and multitasking abilities
- High level of professionalism and discretion
- Proficiency in Microsoft Office applications
Full Job Posting
About the Role
- This role sits alongside our Chief Revenue Officer, who leads the ongoing growth of Hoxton's international advisory business.
- Given the pace and international scope of this role, he needs an Executive Assistant who can bring genuine order to a busy, multi market diary and act as a true right hand.
Key Responsibilities
- Manage and maintain a complex, multi time zone diary, prioritising and scheduling meetings across the UAE, US, UK, Australia, Asia, Europe and South Africa.
- Arrange all business travel, including flights, accommodation, visas and detailed itineraries for international trips.
- Act as the first point of contact for communications directed to him, screening and prioritising emails, calls and other correspondence.
- Prepare and review documents, reports and presentations ahead of meetings, board updates and adviser or client engagements.
- Manage confidential and sensitive information relating to advisers, clients and internal business matters with discretion.
- Handle expenses, invoices and other ad hoc administrative tasks as required.
- Coordinate and organise meetings and events with Global Advice Managers and advisers across all international markets.
- Support recruitment activity for new advisers, including coordinating interview schedules and liaising with candidates.
- Assist with the coordination of the Pathway Programme, including scheduling of mentoring sessions, structured training and onboarding activity for trainee Financial Planners.
- Conduct research and compile data to support business development and growth initiatives.
- Act as a liaison between the Chief Revenue Officer and other departments.
- Track ongoing projects and initiatives, proactively following up to ensure deadlines are met.
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