Senior Executive Assistant
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Key skills for this role
About the Role
Hoxton Wealth is seeking a Senior Executive Assistant to support the Chief Revenue Officer in a fast-paced, international environment. The role involves managing a complex multi-time-zone diary, arranging international travel, and providing business support for advisory growth and recruitment.
Key Skills for This Role
Responsibilities
- Manage and maintain a complex, multi time zone diary, prioritizing and scheduling meetings across the UAE, US, UK, Australia, Asia, Europe and South Africa
- Arrange all business travel, including flights, accommodation, visas and detailed itineraries for international trips
- Act as the first point of contact for communications directed to the CRO, screening and prioritizing emails, calls and other correspondence
- Prepare and review documents, reports and presentations ahead of meetings, board updates and adviser or client engagements
- Manage confidential and sensitive information relating to advisers, clients and internal business matters with discretion
- Handle expenses, invoices and other ad hoc administrative tasks as required
- Coordinate and organize meetings and events with Global Advice Managers and advisers across all international markets
- Support recruitment activity for new advisers, including coordinating interview schedules and liaising with candidates
- Assist with the coordination of the Pathway Programme, including scheduling of mentoring sessions, structured training and onboarding activity for trainee Financial Planners
- Conduct research and compile data to support business development and growth initiatives across the international advisory function
- Act as a liaison between the Chief Revenue Officer and other departments (including Recruitment, Compliance and Paraplanning), ensuring effective communication and follow through on actions
- Track ongoing projects and initiatives, proactively following up to ensure deadlines are met
Requirements
- Bachelor's degree in Business Administration, Communications, or a related field preferred
- Minimum of 5 years of experience as an Executive Assistant or similar role, ideally supporting a senior leader in a fast paced, international environment
- Excellent organizational and time management skills, with the ability to manage a demanding, multi time zone diary
- Strong attention to detail and ability to multitask across administrative and business priorities
- Exceptional written and verbal communication skills
- Proficient in Microsoft Office Suite and comfortable picking up internal systems and tools
- Ability to maintain confidentiality and exercise good judgement
- Strong interpersonal skills, comfortable liaising with advisers, senior leaders and candidates across multiple regions
- Proactive and able to anticipate the needs of a busy, internationally facing executive
Full Job Posting
Company Overview
- Hoxton Wealth is a global financial services firm with offices across the UAE, US, UK, Australia, Asia, Europe (including Cyprus) and South Africa. The company takes a tech and tax led approach to financial planning, combining innovative technology with deep cross border tax expertise to deliver com
About the Role
- This role sits alongside our Chief Revenue Officer, who leads the ongoing growth of Hoxton's international advisory business and is responsible for the delivering of excellence to clients across our global business (UAE, US, UK, Australia, Asia, Europe and South Africa). He works closely with our Gl
Job Overview
- We are seeking a highly organised and proactive Executive Assistant to provide high level administrative and business support to our Chief Revenue Officer. The successful candidate will manage his diary and travel across multiple time zones, act as a gatekeeper for his time and provide broader organ
Key Responsibilities
- Manage and maintain a complex, multi time zone diary, prioritising and scheduling meetings across the UAE, US, UK, Australia, Asia, Europe and South Africa
- Arrange all business travel, including flights, accommodation, visas and detailed itineraries for international trips
- Act as the first point of contact for communications directed to him, screening and prioritising emails, calls and other correspondence
- Prepare and review documents, reports and presentations ahead of meetings, board updates and adviser or client engagements
- Manage confidential and sensitive information relating to advisers, clients and internal business matters with discretion
- Handle expenses, invoices and other ad hoc administrative tasks as required
- Coordinate and organise meetings and events with Global Advice Managers and advisers across all international markets
- Support recruitment activity for new advisers, including coordinating interview schedules and liaising with candidates
- Assist with the coordination of the Pathway Programme, including scheduling of mentoring sessions, structured training and onboarding activity for trainee Financial Planners
- Conduct research and compile data to support business development and growth initiatives across the international advisory function
- Act as a liaison between the Chief Revenue Officer and other departments (including Recruitment, Compliance and Paraplanning), ensuring effective communication and follow through on actions
- Track ongoing projects and initiatives, proactively following up to ensure deadlines are met
Qualifications and Skills
- Bachelor's degree in Business Administration, Communications, or a related field preferred
- Minimum of 5 years of experience as an Executive Assistant or similar role, ideally supporting a senior leader in a fast paced, international environment
- Excellent organisational and time management skills, with the ability to manage a demanding, multi time zone diary
- Strong attention to detail and ability to multitask across administrative and business priorities
- Exceptional written and verbal communication skills
- Proficient in Microsoft Office Suite and comfortable picking up internal systems and tools
- Ability to maintain confidentiality and exercise good judgement
- Strong interpersonal skills, comfortable liaising with advisers, senior leaders and candidates across multiple regions
- Proactive and able to anticipate the needs of a busy, internationally facing executive
We Offer
- Competitive salary and benefits package
- Exposure to an international advisory business spanning the UAE, US, UK, Australia, Asia, Europe and South Africa
- The opportunity to work closely with senior leadership and support the growth of the next generation of Financial Planners
- Opportunities for professional development and growth
- A dynamic, fast paced and collaborative work environment
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