Senior Executive Assistant
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Key skills for this role
About the Role
Hoxton Wealth seeks a highly organized Senior Executive Assistant to support its Chief Revenue Officer. The role involves managing a complex multi-time-zone diary, coordinating international travel, and providing administrative and business support across global markets.
Key Skills for This Role
Responsibilities
- Manage and maintain a complex multi time zone diary, prioritizing and scheduling meetings across UAE, US, UK, Australia, Asia, Europe and South Africa
- Arrange all business travel, including flights, accommodation, visas and detailed itineraries for international trips
- Act as first point of contact for communications, screening and prioritizing emails, calls and other correspondence
- Prepare and review documents, reports and presentations ahead of meetings, board updates and adviser or client engagements
- Manage confidential and sensitive information with discretion
- Handle expenses, invoices and other ad hoc administrative tasks
- Coordinate and organize meetings and events with Global Advice Managers and advisers across all international markets
- Support recruitment activity for new advisers, including coordinating interview schedules and liaising with candidates
- Assist with coordination of the Pathway Programme, including scheduling mentoring sessions and onboarding for trainee Financial Planners
- Conduct research and compile data to support business development and growth initiatives
- Act as liaison between Chief Revenue Officer and other departments, ensuring effective communication and follow through
- Track ongoing projects and initiatives, proactively following up to ensure deadlines are met
Requirements
- Bachelor's degree in Business Administration, Communications, or related field preferred
- Minimum 5 years of experience as an Executive Assistant or similar role, ideally supporting a senior leader in a fast paced, international environment
- Excellent organizational and time management skills
- Strong attention to detail and ability to multitask
- Exceptional written and verbal communication skills
- Proficient in Microsoft Office Suite
- Ability to maintain confidentiality and exercise good judgement
- Strong interpersonal skills
- Proactive and able to anticipate needs of a busy executive
Full Job Posting
Company Overview
- Hoxton Wealth is a global financial services firm with offices across UAE, US, UK, Australia, Asia, Europe and South Africa.
- The company combines innovative technology with deep cross border tax expertise to deliver comprehensive wealth management services.
- With $4.5 billion in assets under management and a growing global client base.
About the Role
- This role sits alongside our Chief Revenue Officer, who leads the ongoing growth of Hoxton's international advisory business.
- He works closely with Global Advice Managers and is directly involved in recruitment of new advisers across international markets.
- A significant part of his focus is developing the next generation of Financial Planners.
Executive & Diary Support
- Manage and maintain a complex multi time zone diary, prioritizing and scheduling meetings across UAE, US, UK, Australia, Asia, Europe and South Africa.
- Arrange all business travel, including flights, accommodation, visas and detailed itineraries for international trips.
- Act as the first point of contact for communications directed to him, screening and prioritizing emails, calls and other correspondence.
- Prepare and review documents, reports and presentations ahead of meetings, board updates and adviser or client engagements.
- Manage confidential and sensitive information relating to advisers, clients and internal business matters with discretion.
- Handle expenses, invoices and other ad hoc administrative tasks as required.
Business & Advisory Support
- Coordinate and organise meetings and events with Global Advice Managers and advisers across all international markets.
- Support recruitment activity for new advisers, including coordinating interview schedules and liaising with candidates.
- Assist with the coordination of the Pathway Programme, including scheduling of mentoring sessions, structured training and onboarding activity for trainee Financial Planners.
- Conduct research and compile data to support business development and growth initiatives across the international advisory function.
- Act as a liaison between the Chief Revenue Officer and other departments (including Recruitment, Compliance and Paraplanning), ensuring effective communication and follow through on actions.
- Track ongoing projects and initiatives, proactively following up to ensure deadlines are met.
Qualifications and Skills
- Bachelor's degree in Business Administration, Communications, or a related field preferred.
- Minimum of 5 years of experience as an Executive Assistant or similar role, ideally supporting a senior leader in a fast paced, international environment.
- Excellent organisational and time management skills, with the ability to manage a demanding, multi time zone diary.
- Strong attention to detail and ability to multitask across administrative and business priorities.
- Exceptional written and verbal communication skills.
- Proficient in Microsoft Office Suite and comfortable picking up internal systems and tools.
- Ability to maintain confidentiality and exercise good judgement.
- Strong interpersonal skills, comfortable liaising with advisers, senior leaders and candidates across multiple regions.
- Proactive and able to anticipate the needs of a busy, internationally facing executive.
We Offer
- Competitive salary and benefits package.
- Exposure to an international advisory business spanning the UAE, US, UK, Australia, Asia, Europe and South Africa.
- The opportunity to work closely with senior leadership and support the growth of the next generation of Financial Planners.
- Opportunities for professional development and growth.
- A dynamic, fast paced and collaborative work environment.
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