Senior Executive Assistant - Bangalore
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Key skills for this role
Role Overview
The Senior Executive Assistant provides key secretarial and administrative support to Managing Directors and Partners.
The role manages demanding schedules, confidential information, and business activities with initiative, discretion, and proactive support.
The assistant works with other secretaries in India and may provide backup support while continually improving processes and adapting to changing needs.
Key Skills for This Role
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About BCG
Boston Consulting Group partners with leaders in business and society to address important challenges and opportunities.
BCG combines management consulting with technology, design, corporate and digital ventures, and business-purpose capabilities.
Role overview
The Senior Executive Assistant provides key secretarial and administrative support to Managing Directors and Partners.
The role manages demanding schedules, confidential information, and business activities with initiative, discretion, and proactive support.
The assistant works with other secretaries in India and may provide backup support while continually improving processes and adapting to changing needs.
Calendar, meetings, and travel
- Manage calendars for assigned MDs and Partners with awareness of business priorities, offering scheduling alternatives and timely reminders.
- Proactively follow up on copied emails and identify appropriate scheduling next steps.
- Organize travel arrangements, point-to-point logistics, directions, commuting time, ground transportation, and passport or visa processing.
Business development support
- Manage client contact databases and ensure accurate, timely entry of new client contacts.
- Answer and screen telephone calls, including cold calls, for the assigned practice area.
Casework and administration
- Prepare timesheets and expense reports in line with company guidelines.
- Maintain updated resumes and profiles for assigned Principals and Partners and distribute them after review.
- Assist with reimbursements, medical-insurance claims, overseas travel-day tracking, memoranda, slide decks, and other administrative tasks.
Qualifications
- Any graduation degree.
- 12–16 years of secretarial experience in professional services or multinational companies.
- Proficiency in reception-board operations and Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
- Excellent oral and written English communication skills.
Core capabilities
- Strong interpersonal, organizational, prioritization, attention-to-detail, follow-up, and time-management skills.
- Professional behavior, ethics, accountability, ownership, reliability, flexibility, and service orientation.
- Ability to anticipate needs, work under pressure, communicate concisely, and support stakeholders proactively.
- Ability to work effectively with staff at all levels and contribute as a team player.
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