Senior Document Controller - 100% (M/F)

About ARX

Role Overview

Responsibilities

• Establish and administer document-control systems, correspondence workflows, filing structures, and document archives.
• Register, classify, distribute, file, and track project documents, drawings, reports, submittals, RFIs, transmittals, and technical records.
• Maintain document registers, correspondence logs, transmittal logs, drawing registers, submittal registers, revision records, and distribution matrices.
• Control numbering, revisions, metadata, naming conventions, suitability codes, review status, superseded records, and archive integrity.
• Manage EDMS/CDE workflows and monitor overdue actions, missing attachments, coding errors, distribution gaps, and pending responses.
• Retrieve records, prepare status reports, maintain audit trails, and support engineering teams.
• Check documents before issue and coordinate with clients, consultants, contractors, subcontractors, and internal teams.
• Support handover, close-out, archiving, as-built records, final documentation packages, and lessons learned.

Requirements

• A diploma or bachelor's degree in Business Administration, Document Management, Engineering Administration, Information Management, or a related discipline.
• 8 to 12 years of document-control experience, including senior responsibility on major engineering, construction, hospitality, mixed-use, infrastructure, or development projects.
• Strong knowledge of document registers, transmittals, revision control, metadata, workflows, distribution matrices, audit trails, and archive management.
• Experience supporting RFIs, submittals, drawings, design comments, reports, meeting minutes, technical correspondence, and close-out documentation.
• Ability to work independently and maintain accurate records in high-volume site-based conditions.
• Proficiency in Microsoft Excel, Word, Outlook, PDF tools, and document-control reporting.
• Excellent written and verbal English communication.
• Advanced ACONEX knowledge is strongly preferred; SharePoint, ACC, BIM 360, or other EDMS/CDE experience is advantageous.
• Middle East project experience is preferred and KSA experience is advantageous.

What ARX Offers

• Opportunity to collaborate with an innovative and forward-thinking team.
• Exposure to projects supporting development across the Middle East and North Africa.
• Personalized professional growth and development opportunities.