Senior Associate - Contract Management
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Key skills for this role
About the Role
Emirates Global Aluminium (EGA) is seeking a Senior Associate in Contracts Management to lead strategic procurement and high-stakes contract negotiations. You will develop procurement strategies, manage supplier relationships, and ensure compliance.
Key Skills for This Role
Responsibilities
- Develop procurement strategies for appointed commodities and contracts aligned with organizational goals
- Identify and evaluate potential suppliers, negotiate contracts, and manage relationships with key vendors
- Lead negotiations for major contracts, including terms, pricing, and service level agreements
- Assess and mitigate risks associated with procurement activities
- Analyze procurement data to identify cost saving opportunities and optimize processes
- Ensure compliance with relevant laws, regulations, and company policies throughout the procurement process
- Monitor supplier performance against established metrics and KPIs
- Drive continuous improvement initiatives within the procurement function
- Collaborate with internal stakeholders across departments to ensure alignment of procurement activities
- Promote supplier diversity and sustainability initiatives
Requirements
- Bachelor’s degree, preferably in Supply Chain / Material Management, or any related specialization
- Diploma / Certification in Procurement and Contracts is preferred
- Over 7 years relevant experience in contracts function in a similar industry
Full Job Posting
Job Purpose
- Takes a leadership role in strategic procurement and manages high stakes contract negotiations. Contributes significantly to shaping the organization's procurement strategy and provides expertise in optimizing procurement processes.
Key Accountabilities Procurement Activities
- Developing procurement strategies for the appointed commodities and contracts so it is aligned with organizational goals and objectives, including cost reduction, quality improvement, and supplier diversity initiatives.
- Identifying and evaluating potential suppliers, negotiating contracts, and managing relationships with key vendors to ensure the delivery of high quality goods and services.
- Leading negotiations for major contracts, including terms, pricing, and service level agreements, while ensuring favourable terms for the organization.
- Assessing and mitigating risks associated with procurement activities, such as supply chain disruptions, quality issues, and regulatory compliance.
- Analysing procurement data to identify cost saving opportunities, implementing cost reduction strategies, and optimizing procurement processes to maximize efficiency and savings.
- Ensuring compliance with relevant laws, regulations, and company policies throughout the procurement process, including contract drafting, execution, and management.
- Monitoring supplier performance against established metrics and key performance indicators (KPIs), and implementing corrective actions as needed to maintain service levels and quality standards.
- Driving continuous improvement initiatives within the procurement function, such as implementing best practices, streamlining processes, and leveraging technology to enhance efficiency and effectiveness.
- Collaborating with internal stakeholders across departments, including finance, legal, and operations, to ensure alignment of procurement activities with overall business objectives and priorities.
- Promoting supplier diversity and sustainability initiatives by engaging with diverse suppliers, supporting responsible sourcing practices, and promoting environmental and social responsibility within the supply chain.
Key Accountabilities Tendering
- Collaborating with internal stakeholders to define the requirements and specifications for the goods or services to be procured through the tendering process.
- Developing tender documents, including requests for proposals (RFPs), requests for quotations (RFQs), or invitations to tender (ITTs), outlining the scope of work, evaluation criteria, terms and conditions, and submission instructions.
- Identifying and prequalifying potential vendors or suppliers capable of meeting the organization's requirements and standards.
- Establishing evaluation criteria and processes for assessing vendor proposals, including price, quality, technical capabilities, and compliance with requirements.
- Engaging in negotiations with shortlisted vendors to clarify terms, address concerns, and optimize proposals before final selection.
- Selecting the preferred vendor based on the evaluation criteria and negotiating the final contract terms and conditions.
- Communicating the outcome of the tendering process to all participating vendors, providing feedback on their proposals, and maintaining transparency and fairness throughout the process.
- Ensuring that all tendering activities and decisions are properly documented and comply with applicable laws, regulations, and organizational policies.
Key Accountabilities Contract Development
- Working closely with legal experts to ensure that contracts comply with relevant laws, regulations, and organizational policies, while also protecting the organization's interests.
- Clearly defining the scope of work, deliverables, timelines, milestones, and performance metrics to be outlined in the contract.
- Drafting contractual terms and conditions that govern the rights, obligations, responsibilities, and liabilities of both parties, including pricing, payment terms, warranties, indemnification, dispute resolution mechanisms, and termination clauses.
- Identifying and addressing potential risks and contingencies associated with the contract, such as supply chain disruptions, quality issues, non compliance with regulations, and changes in market conditions.
- Engaging in negotiations with suppliers or vendors to resolve differences, clarify terms, and achieve mutually beneficial agreements that balance the needs and interests of both parties.
- Documenting all aspects of the contract development process, including correspondence, revisions, amendments, and approvals, to maintain a comprehensive record of the agreement.
- Reviewing contract drafts with key stakeholders, including legal, finance, operations, and senior management, to ensure alignment with organizational objectives and requirements before final approval.
- Facilitating the execution of contracts by obtaining signatures from authorized representatives of both parties and ensuring that all necessary documentation is properly executed and archived.
- Monitoring contract compliance throughout the contract lifecycle, tracking performance against contractual obligations, and addressing any deviations or discrepancies that may arise.
Qualifications and Skills
- Bachelor’s degree, preferably in Supply Chain / Material Management, or any related specialization.
- Diploma / Certification in Procurement and Contracts is preferred.
- Over 7 years relevant experience in contracts function in a similar industry.
- Intermediate Negotiation Skills: Expertise in negotiating complex and high value contracts with a strategic mindset.
- Communication Excellence: Enhancing communication skills to convey nuanced information and requirements.
- Analytical Proficiency: Strengthening analytical thinking for in depth contract analysis and decision making.
- Strategic Vendor Relationship Management: Developing long term, strategic partnerships with key suppliers for mutual benefit.
- Expert Sourcing: Demonstrate high level of proficiency in the procurement and acquisition of goods, services, or talents.
- Expert Contract Management: Expert in managing the entire contract lifecycle, from negotiation to renewal or termination.
- Problem Solving: Addressing challenges and finding effective solutions during the procurement process.
- In depth Legal Knowledge: Mastery of contract law and legal intricacies related to complex procurement agreements.
- Advanced Technology Proficiency: Mastering the use of advanced procurement software and tools.
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