Secretary/Administration Assistant
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Key skills for this role
About the Role
Blue Ray Printing is seeking a Secretary/Administration Assistant to provide administrative support, manage office systems, coordinate meetings and travel, and handle day-to-day affairs.
Key Skills for This Role
Responsibilities
- Produce correspondence and documents using Microsoft Office software
- Maintain office systems and provide administrative support to senior managers
- Book meeting rooms and conference facilities
- Coordinate events, conferences, and meetings
- Liaise with staff in other departments and external contacts
- Order and maintain inventory of stationery and equipment
- Coordinate travel and stay arrangements for senior managers
- Oversee day to day affairs of the department
Requirements
- Proficiency in Microsoft Office suite (Word, Outlook, PowerPoint, Excel, Access)
- Experience in office administration and maintaining office systems
- Ability to coordinate travel and events
Full Job Posting
Job Summary
- Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases.
- Maintaining office systems.
- Provide administrative support to senior manager/s.
- Co ordination and implementation of office procedures and frequently take responsibility for specific projects and tasks.
- Booking meeting rooms and conference facilities.
- Handling overall co ordination of any events/conferences/meetings as and when required.
- Effectively liaison with staff in other departments and external contacts as required for fulfillment of specific tasks.
- Ordering and maintaining inventory of stationery, equipment, and other consumables.
- Co ordination of travel and stay arrangements for any kind of overseas travel involved for senior managers.
- Overall responsible for co ordination and smooth running of day to day affairs in the respective department/division.
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