indeed
Secretary
Naffco
Dubai, UAE
Onsite
AED 3,000/month
Discovered 3 weeks ago
Microsoft OfficeEnglish communicationDocument managementScheduling and diary managementRecords managementTime management
Free
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Microsoft OfficeEnglish communicationDocument management
Role Overview
Provide organised and professional administrative and clerical support to management and the wider team.
The role requires communication, document management, scheduling, coordination, accuracy, confidentiality, and attention to detail.
Key Skills for This Role
Microsoft OfficeEnglish communicationDocument managementScheduling and diary managementRecords managementTime management
Full Job Posting
Job Overview
Provide organised and professional administrative and clerical support to management and the wider team.
The role requires communication, document management, scheduling, coordination, accuracy, confidentiality, and attention to detail.
Key Responsibilities
- Provide day-to-day administrative and secretarial support to management and assigned departments.
- Manage diaries, schedule meetings, coordinate appointments, and arrange travel and accommodation when required.
- Prepare, format, proofread, and distribute correspondence, reports, presentations, minutes, and other business documents.
- Receive and respond to telephone calls, emails, and visitors in a professional and timely manner.
- Maintain accurate electronic and physical filing systems, records, registers, and confidential documents.
- Record meeting minutes, track action points, and follow up with relevant team members.
- Coordinate communications with clients, suppliers, visitors, and other stakeholders.
- Monitor office supplies and administrative requirements and coordinate replenishment.
- Assist with purchase requests, invoices, expense claims, and other administrative documentation.
- Support reports, presentations, schedules, and management information.
- Maintain confidentiality of company, employee, customer, and commercially sensitive information.
- Perform other administrative duties and support departmental activities as required.
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