Sales Coordinator
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Key skills for this role
About the Role
APEX SCAFFOLDING DUBAI seeks a proactive Sales Coordinator to provide administrative support, coordinate sales activities, and ensure smooth communication between departments, clients, and suppliers.
Key Skills for This Role
Responsibilities
- Coordinate with clients regarding project schedules, delivery timelines, and service requirements
- Prepare and process Sales Orders, Quotations, Purchase Orders, and maintain complete job documentation
- Handle email correspondence with clients, suppliers, and internal departments professionally
- Coordinate with Sales, Operations, Finance, and Procurement teams to ensure smooth execution of projects
- Prepare and submit invoices, tax invoices, proforma invoices, statements of account (SOA), and other related documents
- Follow up with clients for outstanding payments and coordinate with Finance Department regarding receivables
- Issue Local Purchase Orders (LPOs) to suppliers and ensure timely confirmation and processing
- Maintain and organize sales records, contracts, customer files, and administrative documentation
- Prepare reports, spreadsheets, and presentations as required by management
- Coordinate meetings, appointments, travel arrangements, and other administrative activities when required
- Maintain office records, filing systems, and support general office administration
- Perform data entry and ensure accuracy of information in ERP systems
Requirements
- Bachelor's degree (Preferred)
- 3 years of experience in Events Industry (Preferred)
- 3 years of experience as Admin cum Sales coordinator (Preferred)
- English (Preferred)
- Tagalog (Preferred)
Full Job Posting
Role Overview
- We are looking for a proactive and organized Sales Coordinator to join our team immediately.
- The ideal candidate will be responsible for providing administrative support, coordinating sales activities, maintaining accurate documentation, and ensuring smooth communication between internal departments, clients, and suppliers.
Key Responsibilities
- Coordinate with clients regarding project schedules, delivery timelines, and service requirements.
- Prepare and process Sales Orders, Quotations, Purchase Orders, and maintain complete job documentation.
- Handle email correspondence with clients, suppliers, and internal departments professionally.
- Coordinate with the Sales, Operations, Finance, and Procurement teams to ensure smooth execution of projects and customer requirements.
- Prepare and submit invoices, tax invoices, proforma invoices, statements of account (SOA), and other related documents.
- Follow up with clients for outstanding payments and coordinate with the Finance Department regarding receivables.
- Issue Local Purchase Orders (LPOs) to suppliers and ensure timely confirmation and processing.
- Maintain and organize sales records, contracts, customer files, and administrative documentation.
- Prepare reports, spreadsheets, and presentations as required by management.
- Coordinate meetings, appointments, travel arrangements, and other administrative activities when required.
- Maintain office records, filing systems, and support general office administration.
- Perform data entry and ensure accuracy of information in ERP systems.
Requirements
- Bachelor's (Preferred)
- Events Industry: 3 years (Preferred)
- Admin cum Sales coordinator: 3 years (Preferred)
- English (Preferred)
- Tagalog (Preferred)
Pay
- AED 3,000.00 AED 3,500.00 per month
Work Location
- In person
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