Sales Coordinator cum Admin
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Key skills for this role
About the Role
APEX SCAFFOLDING DUBAI seeks a proactive Sales Coordinator cum Admin to provide administrative support, coordinate sales activities, and ensure smooth communication. Requires 2-3 years of experience in administration and sales coordination, with strong organizational and communication skills.
Key Skills for This Role
Responsibilities
- Coordinate with clients regarding project schedules, delivery timelines, and service requirements
- Prepare and process Sales Orders, Quotations, Purchase Orders, and maintain job documentation
- Handle email correspondence with clients, suppliers, and internal departments
- Coordinate with Sales, Operations, Finance, and Procurement teams
- Prepare and submit invoices, tax invoices, proforma invoices, and statements of account
- Follow up with clients for outstanding payments and coordinate with Finance
- Issue Local Purchase Orders to suppliers and ensure timely confirmation
- Maintain and organize sales records, contracts, customer files, and administrative documentation
- Prepare reports, spreadsheets, and presentations as required by management
- Coordinate meetings, appointments, travel arrangements, and other administrative activities
- Maintain office records, filing systems, and support general office administration
- Perform data entry and ensure accuracy in ERP systems
Requirements
- Bachelor's degree or equivalent qualification
- Minimum 2 3 years of experience in Administration and Sales Coordination
- Experience in customer service, documentation, and payment follow up
- Strong organizational and multitasking skills
- Excellent verbal and written communication skills in English
Full Job Posting
Job Overview
- We are looking for a proactive and organized Admin & Sales Coordinator to join our team immediately.
- Working Days: Monday to Friday (Saturday & Sunday Off)
Key Responsibilities
- Coordinate with clients regarding project schedules, delivery timelines, and service requirements.
- Prepare and process Sales Orders, Quotations, Purchase Orders, and maintain complete job documentation.
- Handle email correspondence with clients, suppliers, and internal departments professionally.
- Coordinate with the Sales, Operations, Finance, and Procurement teams to ensure smooth execution of projects and customer requirements.
- Prepare and submit invoices, tax invoices, proforma invoices, statements of account (SOA), and other related documents.
- Follow up with clients for outstanding payments and coordinate with the Finance Department regarding receivables.
- Issue Local Purchase Orders (LPOs) to suppliers and ensure timely confirmation and processing.
- Maintain and organize sales records, contracts, customer files, and administrative documentation.
- Prepare reports, spreadsheets, and presentations as required by management.
- Coordinate meetings, appointments, travel arrangements, and other administrative activities when required.
- Maintain office records, filing systems, and support general office administration.
- Perform data entry and ensure accuracy of information in ERP systems.
Requirements
- Bachelor's degree or equivalent qualification.
- Minimum 2–3 years of experience in Administration and Sales Coordination.
- Experience in customer service, documentation, and payment follow up.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication skills in English.
- Immediate joiners will be given preference.
Compensation
- Pay: AED 3,000.00 AED 3,500.00 per month
Schedule
- Job Type: Full time
Work Location
- Work Location: In person
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