Sales Administrator
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Key skills for this role
About the Role
Futures Trans Motors (Rox Automobiles) is seeking a Sales Administrator to support the sales team and showroom operations in Abu Dhabi. The role involves handling sales documentation, customer records, coordination, reporting, and administrative follow-up.
Key Skills for This Role
Responsibilities
- Maintain accurate sales records and files
- Prepare sales documents and related paperwork
- Support daily showroom sales administration tasks
- Coordinate with sales consultants and showroom management
- Assist in preparing quotations, invoices, receipts, and sales forms
- Update customer information, sales records, and internal trackers
- Follow up on pending documents, approvals, signatures, and requirements
- Ensure all sales related documents are complete, accurate, and properly filed
- Coordinate with finance, logistics, registration, insurance, and operations teams when required
- Prepare basic sales reports, summaries, trackers, and administrative updates when required
Requirements
- Good communication skills
- Strong attention to detail and accuracy
- Good organization and time management skills
- Ability to communicate clearly in English is required
- Good knowledge of MS Office, email communication, documentation, and administrative systems
- Minimum 1–3 years of experience in sales administration, showroom administration, customer service, operations support, or a related role
Full Job Posting
ROLE PURPOSE
- As a Sales Admin, you will be responsible for supporting the sales team and showroom operations by handling sales documentation, customer records, coordination, reporting, and administrative follow up.
- You will play a key role in ensuring smooth sales processes, accurate paperwork, timely coordination, and professional customer support within a dynamic automotive environment in Abu Dhabi, United Arab Emirates.
KEY RESPONSIBILITIES
- Maintain accurate sales records and files.
- Prepare sales documents and related paperwork.
- Support daily showroom sales administration tasks.
- Maintain confidentiality of customer and company information.
- Coordinate with sales consultants and showroom management.
- Assist in preparing quotations, invoices, receipts, and sales forms.
- Update customer information, sales records, and internal trackers.
- Follow up on pending documents, approvals, signatures, and requirements.
- Ensure all sales related documents are complete, accurate, and properly filed.
- Coordinate with finance, logistics, registration, insurance, and operations teams when required.
- Prepare basic sales reports, summaries, trackers, and administrative updates when required.
- Assist in monitoring sales progress, customer status, vehicle status, and pending transactions.
QUALIFICATIONS
- Good communication skills.
- Strong attention to detail and accuracy.
- Professional appearance, attitude, and conduct.
- Good organization and time management skills.
- Ability to communicate clearly in English is required.
- Arabic language skills or additional languages are preferred.
- Ability to prepare clear reports, trackers, schedules, and supporting documents.
- Ability to handle confidential customer and sales information with professionalism.
- Ability to work under pressure, meet deadlines, and manage multiple tasks efficiently.
- Good knowledge of MS Office, email communication, documentation, and administrative systems.
- Ability to coordinate professionally with customers, employees, management, suppliers, banks, and external parties.
- Previous experience in sales administration, showroom administration, customer service, documentation, back office support, or coordination roles is preferred.
WORK CONDITIONS
- Full time position based in Abu Dhabi, United Arab Emirates.
- Office and showroom based duties across sales and administration areas.
- Rotational shifts, including weekends, public holidays, and evening shifts as required by business operations.
- Regular use of MS Office, email, CRM systems, ERP systems, sales trackers, customer documents, and administrative tools.
- Direct interaction with customers, sales teams, finance, logistics, registration, insurance, management, and external parties.
- May require extended working hours during month end closing, sales campaigns, vehicle deliveries, showroom events, urgent documentation, or operational requirements.
WHAT WE OFFER
- Competitive compensation and benefits package.
- Continuous learning and development opportunities.
- Professional, supportive, and collaborative work culture.
- Exposure to premium automotive operations and customer service standards.
- Opportunity to grow within a dynamic and expanding automotive organization.
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