Receptionist

Overview

Receptionist (Russian Speaker)

Admin & Reception Function

Office Manager

Key Responsibilities

• Act as the main point of contact for guests/visitors, ensuring they are greeted warmly, provided with accurate information, and directed appropriately.
• Coordinate with hosts to arrange beverages and hospitality services for visitors and meeting rooms.
• Assist visitors with requests such as transportation arrangements and general inquiries to ensure a positive experience.
• Maintain accurate visitor logs and issue/collect visitor passes.
• Inform the Sales team about walk-in leads or potential prospects.
• Handle all incoming and outgoing telephone calls professionally and direct them to the relevant personnel.
• Manage incoming and outgoing mail and courier services, ensuring proper distribution and record keeping.
• Maintain courier and mail logs for tracking and invoicing purposes.
• Coordinate with drivers/messengers for document collection and delivery.
• Support meeting room bookings and coordinate requirements with internal teams.
• Liaise with IT support for meeting room equipment setup and troubleshooting.
• Maintain and update staff contact lists.
• Ensure the reception desk is always operational, organized, and well-stocked.
• Keep the reception and front office area clean and presentable at all times.
• Provide support for VIP visits in line with company protocols.
• Ensure compliance with company policies and procedures.
• Assist with ad hoc administrative tasks as required.
• Knowledge, skills & experience:
• High School diploma or 1–2 years diploma or equivalent qualification.
• 1–2 years of experience in customer service, reception, or a related field.
• Strong customer service and interpersonal skills.
• Excellent communication skills in English and

Russian (Mandatory)

• ; Arabic is an advantage.
• Ability to handle calls, visitors, and administrative tasks efficiently.
• Strong organizational and multitasking abilities.
• Professional appearance and positive attitude.
• Ability to work under pressure and manage multiple priorities.
• Proficiency in basic office tools and systems.

Availability

United Arab Emirates