Receptionist: AfricanSpeakers
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Key skills for this role
Role Overview
The Piano Gallery is looking for a Receptionist to manage visitor registrations, handle incoming calls, and provide general administrative support.
Key Skills for This Role
Full Job Posting
Overview
The Piano Gallery is looking for a Receptionist to manage visitor registrations, handle incoming calls, and provide general administrative support.
Responsibilities
- Greet and welcome visitors, clients, candidates, and business partners professionally
- Manage incoming calls, emails, and general enquiries, directing them to the appropriate departments
- Maintain the reception area and ensure a professional office environment
- Manage visitor registrations and coordinate meetings and appointments
- Receive, sort, and distribute incoming mail, documents, and deliveries
- Coordinate with couriers and suppliers for collections and deliveries
- Support meeting room bookings and ensure meeting areas are prepared
- Provide general administrative support to the HR and Administration teams
- Assist with document filing, data entry, scanning, photocopying, and other office tasks
- Maintain accurate records of visitors, deliveries, and office-related activities
- Assist with employee and candidate enquiries and direct them to the relevant team members
- Support office supplies management and coordinate replenishment when required
Requirements
- 1–3 years of experience in front desk, reception, office administration, or customer service
- Excellent English communication and interpersonal skills
- Professional, polished, and approachable personality
- Strong organizational and multitasking abilities
- Good knowledge of MS Office, email, and basic administrative systems
- Ability to handle confidential information professionally
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