Property Administrator
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Key skills for this role
About the Role
Colliers seeks a Property Administrator to support the Property Management team in managing a commercial real estate portfolio. The role involves responding to tenant inquiries, preparing lease documents, coordinating with contractors, and assisting with budget preparation.
Key Skills for This Role
Responsibilities
- Respond to general day to day inquiries from tenants, service providers and contractors
- Track and distribute lease documents, update tenant contact list, prepare welcome packages
- Prepare tenant notices and general correspondence for the Property Manager
- Assist with obtaining supplier and contractor quotations and tracking contract renewal dates
- Issue, maintain and track purchase orders
- Assist with preparation of seasonal work contracts (landscaping, snow removal, etc.)
- Review and code invoices
- Track and coordinate tenant chargebacks with accounting
- Support property manager with budget preparation
- Prepare monthly property management reports for clients
- Maintain portfolio utility meter database and tenant utility consumption
- Assist with monthly accounts receivable analysis, including monitoring rental arrears
Requirements
- Minimum 1 2 years of related work experience
- Advanced skills in Microsoft Office applications (MS Word, Excel, PowerPoint, Outlook)
- Ability to communicate clearly and concisely, both orally and in writing
- Strong organizational and time management skills
- High level of professionalism and excellent interpersonal skills
- Previous work experience in commercial real estate or property management is an asset
- Yardi knowledge is an asset
- Basic knowledge of accounting is an asset
Full Job Posting
About the role
- Colliers has an exciting opportunity for someone passionate about commercial property management.
- The Property Administrator will support the Property Management team and assist with the overall management of the real estate portfolio.
Responsibilities
- Respond to general day to day inquiries from tenants, service providers and contractors.
- Track and distribute lease documents, update the tenant contact list, and prepare welcome packages for new tenants.
- Prepare tenant notices and general correspondence for the Property Manager.
- Assist the Property Manager with obtaining supplier and contractor quotations and tracking contract renewal dates.
- Issue, maintain and track purchase orders as required.
- Assist with the preparation of seasonal work contracts (landscaping, snow removal, etc.).
- Distribute Welcome and Move Out Packages.
- Attend and actively participate in staff meetings.
- Review and Code invoices.
- Track and coordinate all tenant chargebacks with accounting.
- Work closely with the property manager to provide support with budget preparation.
- Preparing monthly property management reports for clients as directed by the property manager.
What you’ll bring
- A minimum of 1 2 years of related work experience.
- Previous work experience in commercial real estate or property management an asset.
- Advanced skills in Microsoft Office applications (MS Word, Excel, PowerPoint and Outlook).
- Yardi knowledge would be considered an asset.
- Basic knowledge of accounting an asset.
- Ability to communicate clearly and concisely, both orally and in writing.
- Possess strong organizational and time management skills.
- Exhibit a high level of professionalism and excellent interpersonal skills.
- Strong relationship building ability, proactive, results oriented, and resourceful.
- Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detail.
Compensation
- Approximate Salary Range for Role: CAD 59,042 to CAD 68,000.
- Individual pay is determined by work location and additional factors.
What we offer
- Innovative projects: Work on cutting edge initiatives that shape our communities.
- Career growth: Advance your career with industry leading training and development programs.
- Competitive benefits & compensation: Comprehensive and flexible benefits package.
- Collaborative culture: Join our enterprising team where innovation thrives.
- Diversity, Equity & Inclusion: Robust North American Diversity & Inclusion Program with eight ERGs.
- Global network: Join a global team of 24,000 professionals across 70 countries.
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