Intermediate Property Management
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Key skills for this role
About the Role
Colliers seeks a Property Administrator for a 12-month contract to support the Property Management team in Mississauga. The role involves responding to tenant inquiries, tracking lease documents, preparing correspondence, and assisting with budget preparation.
Key Skills for This Role
Responsibilities
- Respond to general day to day inquiries from tenants, service providers and contractors
- Track lease documents, update the tenant contact list, and prepare welcome packages for new tenants
- Prepare tenant notices and general correspondence for the Property Manager
- Assist the Property Manager with obtaining supplier and contractor quotations and tracking contract renewal dates
- Issue, maintain and track purchase orders as required
- Assist with the preparation of seasonal work contracts (landscaping, snow removal, etc.)
- Assist with the tracking and collection of tenant service contracts and certificates of insurance
- Distribute Welcome and Move Out Packages
- Review and code invoices
- Track and coordinate all tenant chargebacks with accounting
- Work closely with the property manager to provide support with budget preparation
- Maintain the portfolio utility meter database and tenant utility consumption as needed
Requirements
- Minimum of 1 2 years of related work experience
- Previous work experience in commercial real estate or property management an asset
- Advanced skills in Microsoft Office applications (MS Word, Excel, PowerPoint and Outlook)
- Yardi knowledge would be considered an asset
- Basic knowledge of accounting an asset
- Ability to communicate clearly and concisely, both orally and in writing
- Strong organizational and time management skills
- Exhibit a high level of professionalism and excellent interpersonal skills
Full Job Posting
About the Role
- Colliers has an exciting opportunity for someone passionate about commercial property management. The Property Administrator will support the Property Management team and assist with the overall management of the real estate portfolio.
- This is a 12 month contract role for a Property Administrator based at 5750 Explorer Drive, Mississauga, Ontario.
Responsibilities
- Respond to general day to day inquiries from tenants, service providers and contractors, and redirect specific issues to the appropriate staff member for action and resolution.
- Track lease documents, update the tenant contact list, and prepare welcome packages for new tenants.
- Prepare tenant notices and general correspondence for the Property Manager. Assist the operations department with drafting notices and other correspondence for the Property Manager’s approval.
- Assist the Property Manager with obtaining supplier and contractor quotations and tracking contract renewal dates.
- Issue, maintain and track purchase orders as required.
- Assist with the preparation of seasonal work contracts (landscaping, snow removal, etc.).
- Assist with the tracking and collection of tenant service contracts and certificates of insurance.
- Distribute Welcome and Move Out Packages.
- Attend and actively participate in staff meetings.
- Review and code invoices.
- Track and coordinate all tenant chargebacks with accounting.
- Work closely with the property manager to provide support with budget preparation.
What You’ll Bring
- A minimum of 1 2 years of related work experience.
- Previous work experience in commercial real estate or property management an asset.
- Advanced skills in Microsoft Office applications (MS Word, Excel, PowerPoint and Outlook).
- Yardi knowledge would be considered an asset.
- Basic knowledge of accounting an asset.
- Ability to communicate clearly and concisely, both orally and in writing.
- Possess strong organizational and time management skills with a demonstrated ability to work both independently and within a team environment.
- Exhibit a high level of professionalism and excellent interpersonal skills.
- Strong relationship building ability, proactive, results oriented, and resourceful.
- Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detail.
What We Offer
- Innovative projects: Work on cutting edge initiatives that shape our communities.
- Career growth: Advance your career with industry leading training and development programs.
- Competitive benefits & compensation: Comprehensive and flexible benefits package along with competitive compensation.
- Collaborative culture: Join our enterprising team where innovation thrives.
- Diversity, Equity & Inclusion: Robust North American Diversity & Inclusion Program with eight Employee Resource Groups.
- Global network: Join a global team of 24,000 professionals across 70 countries.
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