Administrator – Property & Asset Management (UAE National)
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Key skills for this role
About the Role
Colliers is hiring an Administrator for Property & Asset Management to support day-to-day administration of assigned properties. The role requires a Diploma or Bachelor's degree in Business Administration and 1-2 years of experience in administration or property-related roles.
Key Skills for This Role
Responsibilities
- Maintain knowledge of assigned communities (layouts, unit mix, amenities, pricing)
- Support revenue targets by updating Accounts Receivable reports weekly
- Process tenancy documentation (offer letters, undertakings, supporting documents)
- Manage tenancy lifecycle: new contracts, renewals, lease transfers, terminations
- Ensure units are ready before lease issuance (check out inspections, validations)
- Obtain approvals from Property Manager/Owner before preparing leases
- Verify owner IBAN details prior to submission
- Attest contracts on government systems (Tawtheeq/Ejari)
- Ensure full collection of rent, deposits, and administration fees
- Follow up on overdue payments and bounced cheques, escalate if needed
- Guide tenants on utilities connection, attestation, and vacating procedures
- Schedule check in and check out inspections with FM teams
Requirements
- Diploma or Bachelor’s degree in Business Administration or related field
- 1–2 years of experience in administration, customer service, or property related roles
- Strong organizational and attention to detail skills
- Good communication skills in English
- Ability to work in a fast paced environment
- Proficiency in MS Office and reporting tools
Full Job Posting
Job Details
- Job Title: Administrator – Property & Asset Management
- Department: Property & Asset Management
- Reporting To: Senior Administrator / Supervisor – Property & Asset Management
Purpose
- The Administrator – Property & Asset Management supports the day to day administration of assigned properties by ensuring documentation, records, and processes are handled accurately and on time.
- The role ensures smooth operations and consistent, well organised service delivery for residents, owners, and internal teams.
Main Responsibilities – Administration & Records Management
- Maintain knowledge of assigned communities (layouts, unit mix, amenities, pricing).
- Support revenue targets by updating Accounts Receivable reports weekly.
- Process tenancy documentation (offer letters, undertakings, supporting documents).
- Manage tenancy lifecycle: new contracts, renewals, lease transfers, terminations (break leases).
- Ensure units are ready before lease issuance (check out inspections, validations).
- Obtain approvals from Property Manager/Owner before preparing leases.
- Verify owner IBAN details prior to submission.
- Attest contracts on government systems (Tawtheeq/Ejari).
- Ensure full collection of rent, deposits, and administration fees.
- Follow up on overdue payments and bounced cheques, escalate if needed.
- Guide tenants on utilities connection, attestation, and vacating procedures.
- Schedule check in and check out inspections with FM teams.
Main Responsibilities – Coordination & Customer Support
- Act as first point of contact between residents, owners, and internal teams.
- Handle routine enquiries within service timelines.
- Schedule inspections, handovers, and appointments.
- Escalate issues beyond authority.
- Support circulars, notices, and communication materials.
- Assist in community events coordination.
- Follow up with FM teams on work orders and tenant updates.
Main Responsibilities – Systems & Reporting
- Update dashboards, trackers, and logs (renewals, collections, inspections, expiries).
Main Responsibilities – Compliance & Conduct
- Follow SOPs and regulatory requirements.
- Ensure confidentiality and data accuracy.
- Support audits and compliance checks.
Skills & Requirements – Education
- Diploma or Bachelor’s degree in Business Administration or related field
Skills & Requirements – Experience
- 1–2 years in administration, customer service, or property related roles
Skills & Requirements – Competencies
- Strong organizational and attention to detail skills
- Good communication skills (English)
- Ability to work in a fast paced environment
- Proficiency in MS Office and reporting tools
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