Project Manager - Activations
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Key skills for this role
About the Role
Tahaluf is seeking a Project Manager for Activations to deliver exceptional events, managing inter-departmental processes, stakeholder communication, and event coordination.
Key Skills for This Role
Responsibilities
- Coordinate project management systems, procedures, and processes to ensure smooth inter department timelines and deadlines
- Evaluate and align processes to improve overall delivery and approval workflows
- Conduct continuous risk assessments, including milestone alignment, resourcing considerations, and contingency planning
- Manage stakeholder interactions across internal teams and external partners at all levels
- Ensure clear communication and reporting to internal and external stakeholders, including VIPs and senior stakeholders
- Manage custom event delivery with the Special Projects team, Marketing Manager, and Event Manager
- Direct onsite staff and team members to ensure successful event delivery
- Oversee non department tied deliverables such as badging and merchandise rollout
- Support marketing, programming, and operations elements of event delivery
- Manage collation of speakers’ assets from confirmation to final delivery
- Track post event milestones and conduct evaluations to assess success metrics
- Prepare final reports summarizing achievements, lessons learned, and recommendations
Requirements
- Educated to degree level or equivalent
- Significant experience in a Project Management role supporting mid to large scale trade exhibitions, conferences, sports events, or FMCG launches and events
- Ability to manage multiple projects and deliverables at different stages of the project life cycle
- Exposure to evaluating and managing inter departmental processes and milestones
- Proficient in MS Office/Office 365 suite of software, Smart Sheets, and Airtable
- Speaks and writes clearly and fluently in English and Arabic
- Strong interpersonal and customer facing skills with cultural awareness and sensitivity
- Proactive, self motivated, and capable of managing risk and mitigation planning
Full Job Posting
Company Overview
- Tahaluf is the largest B2B live and on demand events organiser in Saudi Arabia, a joint venture between Informa PLC, SAFCSP, and EIF.
- Tahaluf organizes record breaking events: LEAP, Cityscape, Black Hat MEA, and CPHI Middle East.
What you will do
- Coordinate project management systems, procedures, and processes to ensure smooth inter department timelines and deadlines
- Evaluate and align processes to improve overall delivery and approval workflows
- Conduct continuous risk assessments, including milestone alignment, resourcing considerations, and contingency planning
- Manage stakeholder interactions across internal teams and external partners at all levels
- Ensure clear communication and reporting to internal and external stakeholders, including VIPs and senior stakeholders
- Manage custom event delivery with the Special Projects team, Marketing Manager, and Event Manager
- Direct onsite staff and team members to ensure successful event delivery
- Oversee non department tied deliverables such as badging and merchandise rollout
- Support marketing, programming, and operations elements of event delivery
- Manage collation of speakers’ assets from confirmation to final delivery
- Track post event milestones and conduct evaluations to assess success metrics
- Prepare final reports summarizing achievements, lessons learned, and recommendations
What you will bring
- Educated to degree level or equivalent
- Significant experience in a Project Management role supporting mid to large scale trade exhibitions, conferences, sports events, or FMCG launches and events
- Ability to manage multiple projects and deliverables at different stages of the project life cycle
- Exposure to evaluating and managing inter departmental processes and milestones
- Proficient in MS Office/Office 365 suite of software, Smart Sheets, and Airtable
- Speaks and writes clearly and fluently in English and Arabic
- Strong interpersonal and customer facing skills with cultural awareness and sensitivity
- Proactive, self motivated, and capable of managing risk and mitigation planning
What you will get
- BUPA Medical Insurance for you and your family
- Annual leave – 25 days
- Remote working on Sundays
- Working anywhere – 1 month every year
- Wellbeing Benefits
- Family visa costs (up to a max of three children)
- Individual annual flight allowance for expats
- International Relocation Package: paid flight, 60 days accommodation or SAR 5,000, shipping reimbursement, end of service gratuity
- Local Relocation Package: paid flight, 30 days accommodation or SAR 5,000, shipping reimbursement
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