Senior Conference Producer
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Key skills for this role
About the Role
Tahaluf is seeking a Senior Conference Producer to produce high-level conference programmes for large-scale B2B events in Saudi Arabia. The role involves market research, speaker liaison, and on-site event management.
Key Skills for This Role
Responsibilities
- Produce high level relevant industry conference programmes.
- Liaise with key professionals/institutions and companies in the production of conference programmes.
- Engage with recommended speakers and confirm their attendance.
- Ensure the speaker database is updated to provide current and accurate speaker lists and files for event management.
- Prepare and communicate creative brief documents to the Marketing team.
- Assist providing leads to the sponsorship team and attend sales meetings as appropriate.
- Mentor other conference producers within the team.
- Conduct a post show analysis of the event including job title analysis.
- Effectively research topics with relevant industry professionals and the target market.
- Develop new conference ideas and programme content through meetings and tele research with key experts.
Requirements
- Extensive proven experience in conference production, with a focus on the tech or gaming sectors.
- Demonstrable experience in successfully delivering conferences within large scale events, managing conference tracks and budgets.
- Good understanding of and experience in the KSA market, ideally with exposure to government entities.
- Ability to thrive in dynamic, fast paced environments by maintaining a solutions focused mindset and delivering results under pressure.
- Passion for driving continuous improvement with a proven track record of enhancing processes and successfully implementing new initiatives.
Full Job Posting
Company Overview
- Tahaluf is the largest B2B live and on demand events organiser in Saudi Arabia by space, attendance, colleagues, and revenue.
- It is a joint venture between Informa PLC, SAFCSP, and EIF.
- Tahaluf produces record breaking events: LEAP, Cityscape, Black Hat MEA, and CPHI Middle East.
Job Description
- The team is looking for a Senior Conference Producer who can demonstrate they have their finger on the pulse of our fast paced and ever changing industry.
- The successful candidate will be confident in speaking to expert speakers from all over the world and selling the unique opportunity to showcase their knowledge and expertise at our event.
- With meticulous organisational skills, you will be responsible for managing the speakers and order of show on site at the event.
Conference Production
- Produce high level relevant industry conference programmes.
- Liaise with key professionals/institutions and companies in the production of conference programmes.
- Engage with recommended speakers and confirm their attendance.
- Ensure the speaker database is updated to provide current and accurate speaker lists and files for event management.
- Prepare and communicate creative brief documents to the Marketing team.
- Assist providing leads to the sponsorship team and attend sales meetings as appropriate.
- Mentor other conference producers within the team.
- Conduct a post show analysis of the event including job title analysis.
Market Research and Industry Networks
- Effectively research topics with relevant industry professionals and the target market.
- Develop new conference ideas and programme content through meetings and tele research with key experts.
- Collaborate with the Exhibition Director and other sales team members to generate ideas for enhancing the conference portfolio.
- Identify key opinion leaders/institutions and companies related to the event.
- Maintain existing and build new relationships develop a conference with topics and speakers.
- Look at additional add ons and other ways of attracting more delegates i.e. workshops, poster sessions, partnering with associations etc.
Speaker & Delegate Liaison
- Assist with onsite duties as required for the duration of the event, which may require longer working hours.
What you will bring
- Extensive proven experience in conference production, with a focus on the tech or gaming sectors.
- Demonstrable experience in successfully delivering conferences within large scale events, managing conference tracks and budgets.
- Good understanding of and experience in the KSA market, ideally with exposure to government entities.
- Ability to thrive in dynamic, fast paced environments by maintaining a solutions focused mindset and delivering results under pressure.
- Passion for driving continuous improvement with a proven track record of enhancing processes and successfully implementing new initiatives.
What would be great (but not essential!)
- Experience of working in research based role.
- Sales experience including creating proposals, pitching ideas, closing proposals.
- Journalism skills including copywriting and editing.
Core Benefits
- Medical Insurance for individual and family.
- Annual leave – 28 days.
- School fees contribution, 40,000 SAR per child per year, up to a max of three children.
- Wellbeing Benefits.
- Remote working on Sundays.
- Working anywhere – 2 months every year.
- Family visa costs (up to a max of three children).
- Individual annual flight allowance (Expat only).
Relocation Packages
- Local Relocation Package: Paid flight to Riyadh, 30 days accommodation or SAR 5,000 one off payment, SAR 2,500 towards shipping.
- International Relocation Package: Paid flight to Riyadh, 60 days accommodation or SAR 5,000 one off payment, SAR 2,500 towards shipping.
About Tahaluf
- Tahaluf is bold, visionary, and determined to make an impact.
- Our team fosters a culture of collaboration, creativity, and a little fun.
- We work hard to make sure life at Tahaluf is rewarding, supportive and enjoyable for everyone.
- We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit.
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