Project Coordinator – Design Consultancy
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Key skills for this role
About the Role
NAGA is seeking a proactive Project Coordinator to support multidisciplinary design projects in Dubai. The role involves project tracking, authority submissions, subconsultant coordination, and payment tracking.
Key Skills for This Role
Responsibilities
- Maintain project trackers, dashboards, submission logs, authority trackers, RFI logs, action lists, variation logs, payment trackers, and weekly project reports
- Coordinate with internal design teams, clients, PMCs, Architects of Record, subconsultants, and internal support departments
- Prepare meeting minutes, action lists, and follow up logs
- Monitor project progress and ensure timely completion of project milestones
- Support authority submission tracking, comments closure, and resubmission coordination
- Coordinate multidisciplinary design deliverables across all project stages
- Coordinate quotations and proposals from subconsultants and track offers and documentation
- Monitor subconsultant deliverables, invoices, payment milestones, and payment status
- Follow up on client invoicing, payment status, overdue payments, and maintain updated payment trackers
- Assist in proposal preparation by coordinating required inputs, submission deadlines, scope matrices, fee breakdowns, assumptions, exclusions, and internal responsibilities
Requirements
- Bachelor's degree in Architecture, Engineering, Construction Management, Project Management, or related discipline
- 2–3 years of experience within an architectural or engineering consultancy
- Experience supporting multidisciplinary design consultancy projects
- Basic understanding of design stages, authority submission processes, and project coordination
- Advanced Microsoft Excel skills
- GCC experience is a plus
Full Job Posting
About NAGA
- NAGA Architects, Designers & Planners is a leading multidisciplinary consultancy delivering innovative architectural, engineering, and planning solutions across the UAE, Egypt, and Saudi Arabia.
- Portfolio spans hospitality, residential, commercial, mixed use, healthcare, industrial, and large scale developments.
Job Summary
- NAGA is seeking a proactive and highly organized Projects Coordinator – Design Consultancy.
- The successful candidate will work closely with Project Manager, Studio Heads, and design teams to manage project tracking, reporting, authority submissions, proposal coordination, subconsultant coordination, and payment tracking.
Key Responsibilities
- Maintain project trackers, dashboards, submission logs, authority trackers, RFI logs, action lists, variation logs, payment trackers, and weekly project reports.
- Coordinate with internal design teams, clients, PMCs, Architects of Record (AORs), subconsultants, and internal support departments.
- Prepare meeting minutes, action lists, and follow up logs.
- Monitor project progress and ensure timely completion of project milestones.
- Maintain organized project documentation and records throughout the project lifecycle.
- Support authority submission tracking, comments closure, and resubmission coordination.
- Coordinate multidisciplinary design deliverables across all project stages.
- Assist in resolving project coordination issues and maintaining communication between stakeholders.
- Coordinate quotations and proposals from subconsultants.
- Track offers and required documentation.
- Assist in preparing comparison sheets.
- Coordinate with Procurement and Contracts teams until appointments are finalized.
Qualifications
- Bachelor's degree in Architecture, Engineering, Construction Management, Project Management, or a related discipline.
- 2–3 years of experience within an architectural or engineering consultancy.
- Experience supporting multidisciplinary design consultancy projects.
- Basic understanding of design stages, authority submission processes, and project coordination.
- GCC experience is a plus.
Technical Skills
- Microsoft Excel (Advanced)
- Microsoft Office Suite
- Revit (Preferred)
- AI Tools
- Familiarity with project management platforms and document control systems.
Competencies
- Project Coordination
- Planning & Organization
- Time Management
- Communication Skills
- Stakeholder Coordination
- Reporting & Documentation
- Attention to Detail
- Problem Solving
- Commercial Awareness
- Team Collaboration
- Follow up & Accountability
- Multitasking
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