Procurement Operations Coordinator

Opportunity Overview

What You Will Do

• Manage purchase orders from request intake through vendor follow-up, payment confirmation, and final closure.
• Process procurement purchase orders supporting PMO-driven product development projects.
• Collaborate with project managers, program managers, Trade Compliance, Strategic Sourcing, Accounts Payable, and vendors.
• Track purchase order status, delivery progress, invoices, payment timelines, and aging items.
• Resolve missing information, pricing, invoicing, goods or service receipt, payment, and vendor discrepancies.
• Maintain accurate records, supporting documentation, and audit-ready evidence.
• Ensure activities follow procurement processes, financial controls, delegation of authority, and audit requirements.
• Prepare status updates, dashboards, KPI scorecards, and management reports using Excel and Power BI.
• Support project financial tracking, planning, and operational reporting.
• Improve procurement visibility, cycle-time predictability, and process consistency.

Skills You Bring

• Diploma or undergraduate degree in business, finance, supply chain, operations, commerce, or a related field.
• 5–10 years of experience in purchase order management, procurement operations, vendor administration, accounts payable support, or a comparable role.
• Project-based, engineering, R&D, telecommunications, or global business experience is an asset.
• Working knowledge of SAP-based procurement and financial processes is preferred.
• Advanced Microsoft Excel proficiency, including Pivot Tables, lookups, data analysis, and reporting.
• Strong Power BI skills for dashboards, metrics tracking, and procurement visibility.
• Clear written and verbal communication skills across multiple stakeholder groups.
• Ability to manage multiple priorities independently and resolve tasks.

Compensation

• Ottawa salary range: CAD 69,000 to CAD 90,300.
• Annual bonus opportunity is available under a short-term variable compensation plan.

Workplace

• The position is on-site in Ottawa, Canada.