Procurement Officer (Procurement & Contract-Emirati)

Experience

Key Responsibilities

• Execute the RFP and Contract Administration process as per the Procurement Department Policy and Procedures.
• Accountable for creating strategic solutions for specific categories through procurement planning, RFP management, bid analysis and recommendations, liaison with internal client governance teams for contract approvals, savings reporting, documentation and compliance.
• Letting of contracts and/or agreements (in liaison with the Legal Department, for changes in standard terms & conditions when required) in line with Contracts & Procurement policies and procedures.
• Responsible for commercial evaluation of tender submissions and actively participate in the selection process of bidders to ensure a fair and transparent process has been followed and documented.
• Create and manage the bid calendar (via procurement plan), lead category events, bid process, commercial evaluation, recommendations, contract document preparation, functional reviews and approvals according to Delegation of Authority.
• Negotiate contract terms, pricing and payment schedules with all suppliers, under the supervision of the Contract Manager.
• Monitor and track savings to meet assigned targets for delivery of commercial and business objectives.
• Manage relationships with approved supply chain and specialist contractors. Conduct regular performance reviews at least four times a year with documented meeting minutes.
• Support end users in the event of disputes due to non-performance or poor performance by contracted suppliers.
• Conduct quarterly benchmarking exercises to identify new suppliers and maintain market awareness.
• Mitigate project risk/cost through implementation of contract variations, clarifications, and exceptions as required.
• Review requests for deviations from contract specifications and/or delivery schedules and determine validity and feasibility.
• Work closely with business divisions and subsidiaries where required to provide procurement services, execute tendering, negotiation, bidder selection, and contract preparation.
• Create a comprehensive file (electronic and paper-based) for each purchase requisition and file all supporting documentation accordingly.
• Perform any other relevant tasks as directed by the Contract Manager.

Requirements

• Degree or equivalent in a related field (Business Administration, Supply Chain Management)
• Qualified CIPS or working towards CIPS
• 4+ years of relevant experience in Procurement and/or Supply Chain Management
• Familiar with RFP processes and contract drafting