Principal Document Controller

Job Overview

Key Tasks and Responsibilities

• Develop document management execution plans and work instructions aligned with client requirements and company standards.
• Become familiar with contract requirements, project standards, procedures, EDMS platforms, formats, and document delivery requirements.
• Set up project EDMS platforms to meet client and company technical requirements.
• Manage project staffing plans and budgets and advise project management on document management issues and interfaces.
• Facilitate the timely flow and sharing of technical information among project teams, clients, suppliers, subcontractors, and partners through the EDMS.
• Prepare, review, and issue document status reports, including the master document register.
• Supervise document management personnel and provide timely performance feedback to department management.
• Train project personnel and document management staff on document management procedures and systems, including Unifi.
• Maintain, develop, and improve document management processes, systems, and tools.
• Participate in and lead internal and external audits, provide project status reports, and engage MOPEX counterparts.
• Deliver handover and turnover information, archive project records, and provide lessons learned.
• When acting as Lead Document Controller, direct teams, coordinate discipline interfaces, manage scope and resources, and serve as a project point of contact.

Essential Qualifications and Education

• Bachelor’s degree in any field or an equivalent diploma, preferably in Computer Science.
• At least 10 to 15 years of document management experience with a major contractor or consultant.
• Good knowledge of EDMS software, Microsoft Office, Adobe, and industry-utilized EDMS tools.
• Experience with technical activities, including onshore and offshore operations.
• Extensive functional, business, industry, and leadership expertise.
• Ability to work as a team member and act as a team leader.
• Excellent organizational, time management, communication, and decision-making skills.
• Certified iDocs Trainer is preferred.

About McDermott