Personal Assistant - Russian Speaker - Immediate Joiner
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Key skills for this role
About the Role
A confidential company in Dubai seeks a professional Personal Assistant to support a senior executive. The role focuses on diary management, travel coordination, scheduling, and administrative support.
Key Skills for This Role
Responsibilities
- Manage a complex and frequently changing diary, appointments, and meetings
- Coordinate international and domestic travel, including flights, accommodation, ground transportation, visas, and detailed itineraries
- Ensure schedules are effectively organized and all commitments are properly coordinated
- Act as a key point of contact and help manage communications on behalf of the executive
- Prepare meeting materials, reports, presentations, and briefing documents when required
- Monitor follow up actions, deadlines, and ongoing priorities
- Assist with administrative, business, and occasional personal matters
- Liaise with internal teams and external stakeholders to ensure efficient coordination
- Handle confidential information with professionalism and discretion at all times
Requirements
- Previous experience as a Personal Assistant or Executive Assistant supporting senior leadership
- Russian and English language proficiency is mandatory
- Strong experience managing extensive diary scheduling and travel arrangements
- Flexibility with working hours when business needs require
- Exceptional organizational and time management skills
- Ability to multitask, prioritize effectively, and remain composed under pressure
- Strong communication and interpersonal skills
- High level of professionalism, discretion, and attention to detail
- Experience working within a fast paced or international environment is highly advantageous
Full Job Posting
The Opportunity
- The chance to work closely with an accomplished senior executive
- Exposure to a dynamic, fast moving, and international business environment
- A varied role offering significant responsibility and day to day involvement in executive priorities
- Competitive compensation aligned with experience and qualifications
- Long term opportunity for growth, development, and increased responsibility
Key Responsibilities
- Managing a complex and frequently changing diary, appointments, and meetings
- Coordinating international and domestic travel, including flights, accommodation, ground transportation, visas, and detailed itineraries
- Ensuring schedules are effectively organized and all commitments are properly coordinated
- Acting as a key point of contact and helping to manage communications on behalf of the executive
- Preparing meeting materials, reports, presentations, and briefing documents when required
- Monitoring follow up actions, deadlines, and ongoing priorities
- Assisting with administrative, business, and occasional personal matters
- Liaising with internal teams and external stakeholders to ensure efficient coordination
- Handling confidential information with professionalism and discretion at all times
Requirements
- Previous experience as a Personal Assistant or Executive Assistant supporting senior leadership
- Russian and English language proficiency is mandatory
- Strong experience managing extensive diary scheduling and travel arrangements
- Flexibility with working hours when business needs requires
- Exceptional organizational and time management skills
- Ability to multitask, prioritize effectively, and remain composed under pressure
- Strong communication and interpersonal skills
- High level of professionalism, discretion, and attention to detail
- Experience working within a fast paced or international environment is highly advantageous
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