Personal Assistant and Operations Coordinator
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Key skills for this role
About the Role
Talents Hub is seeking a proactive Personal Assistant & Operations Coordinator to support senior management in Dubai. The role involves calendar management, travel coordination, expense tracking, and office administration.
Key Skills for This Role
Responsibilities
- Manage calendars, meetings, travel arrangements, and daily schedules
- Coordinate with internal teams and external partners to ensure timely completion of tasks and projects
- Track action items, prepare reports, and maintain accurate business documentation
- Support onboarding activities and maintain employee documentation
- Coordinate with external service providers for administrative and operational requirements
- Assist with expense tracking, contracts, and general office administration
- Utilize digital collaboration tools to monitor projects and improve workflow efficiency
Requirements
- Previous experience as a Personal Assistant, Executive Assistant, Office Coordinator, or Operations Coordinator
- Excellent organizational, communication, and multitasking skills
- Strong attention to detail and ability to manage multiple priorities
- Proficiency in Microsoft Office and project management tools such as Asana, Notion, Slack, or similar
- Ability to work independently in a dynamic, fast paced environment
Full Job Posting
Overview
- We are looking for a proactive and highly organized Personal Assistant & Operations Coordinator to support senior management and ensure smooth day to day business operations in a fast paced environment.
Key Responsibilities
- Manage calendars, meetings, travel arrangements, and daily schedules.
- Coordinate with internal teams and external partners to ensure timely completion of tasks and projects.
- Track action items, prepare reports, and maintain accurate business documentation.
- Support onboarding activities and maintain employee documentation.
- Coordinate with external service providers for administrative and operational requirements.
- Assist with expense tracking, contracts, and general office administration.
- Utilize digital collaboration tools to monitor projects and improve workflow efficiency.
Requirements
- Previous experience as a Personal Assistant, Executive Assistant, Office Coordinator, or Operations Coordinator.
- Excellent organizational, communication, and multitasking skills.
- Strong attention to detail and ability to manage multiple priorities.
- Proficiency in Microsoft Office and project management tools such as Asana, Notion, Slack, or similar.
- Ability to work independently in a dynamic, fast paced environment.
What We Offer
- Performance review after two months with potential salary progression based on performance.
- KPI based incentives and annual performance bonus.
- Employment visa.
- Annual leave as per UAE Labour Law.
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