Payroll Officer - Oracle Fusion EXP is a MUST
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Key skills for this role
About the Role
Confidential Careers seeks a Payroll Officer with Oracle Fusion expertise to manage end-to-end payroll administration, including salary preparation, EOSB, and compliance with UAE labor laws.
Key Skills for This Role
Responsibilities
- Collect monthly attendance from operational sites and update payroll files
- Compile and review monthly payroll registers for operational and direct staff
- Prepare EOSB calculations based on final salary and benefits
- Prepare and update WPS files in accordance with UAE guidelines
- Generate monthly payroll reports and ad hoc reports for management
- Coordinate with Legal, HR, and Operations for accurate input data
- Maintain audit ready documentation for payroll and EOSB calculations
Requirements
- Bachelor's degree in Commerce or related financial discipline
- 5+ years as Payroll Administrator or similar role
- Minimum 3 years related experience in UAE
- Strong understanding of payroll policies, WPS standards, and UAE labor law
- High level fluency in English (written and spoken)
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
- Ability to manage high volume payroll with accuracy and tight deadlines
Full Job Posting
Overview
- Responsible for end to end payroll administration, including preparation of salaries, EOSB, vacation settlements, deductions, appraisals, monthly salary reporting, and attendance coordination.
- Ensures accurate, timely salary processing for operations and direct staff while maintaining full compliance with internal policies and UAE labor laws.
Payroll Preparation & Execution
- Collect monthly attendance from all operational sites (manual and biometric), verify records, and ensure completeness.
- Update payroll files with attendance data including working days, presents, absents, daily hours, overtime, leave status, and arrear salary.
- Ensure proper calculation and application of special allowances, accommodation, transportation, and Ramadan OT.
- Compile and review monthly payroll registers for both operational and direct staff.
- Submit verified payroll files to the Senior Accountant for processing.
Deductions, Advances & Appraisals
- Collect and update deductions including loans, utility charges, uniform and meals deductions, NSI advance deductions, and other site specific charges.
- Maintain a monthly reconciliation of employee advances and carry forward balances.
- Coordinate appraisal requests with Operations and MAC, review approved appraisal forms, and update salary registers accordingly.
EOSB & Final Settlements
- Review termination letters and related documents including traffic fines or penalties.
- Prepare EOSB calculations based on final salary, food, laundry, and benefits.
- Apply non standard cost adjustments where applicable.
- Communicate with Legal regarding absconding cases and cancellations abroad.
- Reflect salary increases/decreases into the EOSB tracker.
WPS File Management
- Prepare and update WPS files in accordance with UAE guidelines.
- Ensure all employee bank details are current and mapped correctly for salary transfer.
- Coordinate with banks or Finance for submission and release.
Reporting & Compliance
- Generate and maintain monthly payroll reports (salary, sick leave, idle time, etc.) and ad hoc reports requested by Management.
- Participate in management meetings to provide insights and briefings on payroll data.
- Maintain audit ready documentation for payroll and EOSB calculations.
Coordination & Communication
- Liaise with the facility team to collect food and laundry details for cost application.
- Ensure timely distribution and receipt of attendance sheets across all locations.
- Coordinate with Logistics and Finance for deduction items.
- Follow up with departments to confirm packages, special approvals, or adjustments.
- Maintain effective communication with Legal, HR, and Operations for accurate input data.
File Maintenance & Backup Support
- Organize and secure digital and physical payroll files in line with company policy.
- Assist in preparing data backups and historical files for internal and external audits.
- Act as a secondary point of contact for payroll inquiries from HR and employees.
Education/Qualification
- Bachelor's degree in Commerce or a related financial discipline.
Work Experience
- 5+ years as Payroll Administrator or similar role.
- Minimum 3 years related experience in UAE.
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