Administrative Assistant
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Key skills for this role
About the Role
Confidential Careers is seeking an Administrative Assistant to provide effective administrative and procurement support in Abu Dhabi. The role involves coordinating daily office activities, maintaining records, and supporting purchasing processes.
Key Skills for This Role
Responsibilities
- Manage daily administrative activities, correspondence, filing, documentation, and record keeping
- Prepare official letters, reports, presentations, meeting agendas, and minutes
- Coordinate meetings, appointments, office requirements, and internal requests
- Support procurement activities, including preparing purchase requisitions, obtaining quotations, and coordinating with vendors
- Assist in evaluating quotations and preparing comparison sheets in coordination with the Procurement team
- Follow up on purchase orders, contracts, deliveries, invoices, and payment status
- Maintain accurate procurement records and vendor documentation
- Monitor office supplies and administrative inventory and arrange timely replenishment
- Coordinate with Finance, Procurement, Facilities, and other internal departments
- Ensure administrative and procurement activities comply with approved policies, procedures, budgets, and delegation of authority
Requirements
- Bachelor’s degree in Business Administration, Procurement, Supply Chain Management, or a related field
- Good knowledge of procurement processes, purchase requisitions, purchase orders, quotations, and vendor management
- Strong administrative, organizational, and document control skills
- Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook
- Good command of Arabic and English
- Professional certification in procurement or administration is an advantage
Full Job Posting
Overview
- To provide effective administrative and procurement support by coordinating daily office activities, maintaining accurate records, supporting purchasing processes, and ensuring that administrative requirements are completed efficiently and in accordance with organizational policies and procedures.
Responsibilities
- Manage daily administrative activities, correspondence, filing, documentation, and record keeping.
- Prepare official letters, reports, presentations, meeting agendas, and minutes.
- Coordinate meetings, appointments, office requirements, and internal requests.
- Support procurement activities, including preparing purchase requisitions, obtaining quotations, and coordinating with vendors.
- Assist in evaluating quotations and preparing comparison sheets in coordination with the Procurement team.
- Follow up on purchase orders, contracts, deliveries, invoices, and payment status.
- Maintain accurate procurement records and vendor documentation.
- Monitor office supplies and administrative inventory and arrange timely replenishment.
- Coordinate with Finance, Procurement, Facilities, and other internal departments.
- Ensure administrative and procurement activities comply with approved policies, procedures, budgets, and delegation of authority.
- Support vendor registration, performance monitoring, and issue resolution.
- Maintain confidentiality and perform other related duties assigned by management.
Qualifications
- Bachelor’s degree in Business Administration, Procurement, Supply Chain Management, or a related field.
- Professional certification in procurement or administration is an advantage.
Required Skills
- Good knowledge of procurement processes, purchase requisitions, purchase orders, quotations, and vendor management.
- Strong administrative, organizational, and document control skills.
- Ability to prepare reports, comparison sheets, and professional correspondence.
- Proficiency in Microsoft Office, particularly Word, Excel, PowerPoint, and Outlook.
- Knowledge of ERP or procurement systems is an advantage.
- Strong communication and coordination skills.
- Good command of Arabic and English.
- Attention to detail and ability to manage multiple priorities.
- High level of integrity, confidentiality, and professionalism.
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