Event Planner
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Key skills for this role
About the Role
A confidential company seeks a Protocol & Events Planner to coordinate official events, VIP visits, and protocol engagements. The role involves end-to-end event planning, stakeholder coordination, and logistics management.
Key Skills for This Role
Responsibilities
- Plan, coordinate, and manage official events, ceremonies, conferences, summits, and executive engagements
- Develop comprehensive event plans, timelines, operational schedules, and project plans
- Prepare event concepts, programs, seating arrangements, guest flow, and operational requirements
- Conduct venue inspections and site visits to assess operational readiness
- Coordinate rehearsals, testing, and event readiness activities prior to execution
- Develop protocol plans for official visits, VIP delegations, and government ceremonies
- Coordinate arrival, departure, transportation, hospitality, accommodation, and movement plans
- Prepare protocol documentation including order of precedence, seating charts, speaking order, flag arrangements, and ceremonial requirements
- Liaise with internal departments and external stakeholders to coordinate operational requirements
- Develop detailed operational plans covering logistics, transportation, hospitality, security coordination, accreditation, and guest management
- Identify operational risks and develop contingency and mitigation plans
- Prepare event briefs, operational manuals, protocol instructions, and planning documents
Requirements
- Bachelor's Degree in Event Management, Hospitality Management, Business Administration, International Relations, Public Administration, or a related field
- Professional certifications in Project Management (PMP), Event Management, or Protocol Management are desirable
- Excellent organizational and planning skills
- Strong communication and interpersonal abilities
- High attention to detail
- Ability to manage multiple priorities under pressure
- Strong problem solving and decision making skills
- Professionalism and discretion when dealing with VIPs and confidential matters
- Teamwork and collaboration
- Flexibility to work outside regular hours during events when required
Full Job Posting
About the Role
- The Protocol & Events Planner is responsible for planning, coordinating, and delivering official events, VIP visits, and protocol engagements while ensuring compliance with established protocol standards and organizational objectives.
Responsibilities
- Event Planning & Management: Plan, coordinate, and manage official events, ceremonies, conferences, summits, and executive engagements; Develop comprehensive event plans, timelines, operational schedules, and project plans; Prepare event concepts, programs, seating arrangements, guest flow, and oper
- Protocol Planning: Develop protocol plans for official visits, VIP delegations, and government ceremonies; Coordinate arrival, departure, transportation, hospitality, accommodation, and movement plans; Prepare protocol documentation including order of precedence, seating charts, speaking order, flag
- Stakeholder Coordination: Liaise with internal departments to coordinate operational requirements; Coordinate with government entities, security authorities, airports, hotels, venues, and service providers; Facilitate communication between all stakeholders to ensure seamless event delivery; Attend p
- Operational Planning: Develop detailed operational plans covering logistics, transportation, hospitality, security coordination, accreditation, and guest management; Identify operational risks and develop contingency and mitigation plans; Coordinate resource allocation and workforce planning for eve
- Vendor & Venue Management: Coordinate with venues, suppliers, contractors, and event service providers; Monitor vendor performance and ensure services meet agreed standards; Support procurement activities related to event requirements
- Documentation & Reporting: Prepare event briefs, operational manuals, protocol instructions, and planning documents; Develop post event reports, lessons learned, and improvement recommendations; Maintain records of event plans, budgets, and operational documentation
- Continuous Improvement: Identify opportunities to improve protocol procedures and event planning processes; Develop templates, checklists, SOPs, and planning tools to enhance operational efficiency; Benchmark best practices in protocol and event management
Qualifications
- Bachelor's Degree in Event Management, Hospitality Management, Business Administration, International Relations, Public Administration, or a related field
- Professional certifications in Project Management (PMP), Event Management, or Protocol Management are desirable
Required Skills
- Event Planning & Coordination
- Protocol Management
- Project Management
- Stakeholder Management
- Operational Planning
- Risk Management
- Logistics Coordination
- Budget Monitoring
- Vendor Management
- Microsoft Office Suite
- Project management tools (e.g., Microsoft Project, Planner, or similar)
Preferred Skills
- Excellent organizational and planning skills
- Strong communication and interpersonal abilities
- High attention to detail
- Ability to manage multiple priorities under pressure
- Strong problem solving and decision making skills
- Professionalism and discretion when dealing with VIPs and confidential matters
- Teamwork and collaboration
- Flexibility to work outside regular hours during events when required
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