Office Manager / Head of Administration

Overview

Employment Type:** Full-Time

• **Location:** Business Bay, Dubai (Flexible working mode)
• About the Company
• We are a dynamic and growing group of companies based in Germany, operating across multiple industries including:
• Logistics & Transportation (courier, express, and long-haul trucking)
• Car & Truck Rental (passenger and commercial vehicles)
• Service Company (facility management and vehicle appraisals)
• We are seeking a highly organized and self-motivated **Office Manager / Head of Administration** to centrally manage and streamline administrative operations across all business units.

Key Responsibilities

• Oversee and manage daily office and administrative operations
• Review, verify, and process incoming and outgoing invoices
• Coordinate and communicate with tax advisors, clients, and internal teams
• Support and monitor HR-related administrative tasks
• Prepare and present weekly reports to management
• Develop, structure, and improve internal processes and workflows
• Maintain accurate records and documentation
• Handle general administrative duties and ensure smooth office functioning

Requirements

• Fluency in German (written and spoken) – **mandatory**
• Proven experience in office administration or office management
• Strong organizational and multitasking skills
• Ability to work independently with a high level of accountability
• Proficiency in MS Office (Excel, Word, Outlook)
• Basic knowledge of bookkeeping and documentation (preferred)
• High level of discretion, professionalism, and reliability

What We Offer

• Full-time role (Monday to Friday)
• Flexible working model (remote option available)
• Direct collaboration with senior management
• Opportunity to take ownership and lead administrative functions
• Long-term career growth within a diversified and expanding business group
• Pay: AED5,000.00 - AED7,000.00 per month

Application Question(S)

• Are you fluent in German (written and spoken)?
• Can you confidently handle business communication (emails, calls) in German?
• How many years of experience do you have in office administration or office management?
• How do you prioritize and manage multiple administrative tasks simultaneously?
• Rate your proficiency in MS Excel, Word, and Outlook (Beginner / Intermediate / Advanced).
• Do you have experience handling invoices (incoming/outgoing)? Please describe your role.
• Work Location: Hybrid remote in Dubai (Dubai)