Office Manager, Global Operations
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Key skills for this role
About the Role
Kerzner International is seeking an Office Manager to support the Head of Global Operations in Dubai. The role involves administrative and secretarial support, scheduling, correspondence, and office management.
Key Skills for This Role
Responsibilities
- Efficient handling of daily agenda of the Head of Global Operation
- Scheduling appointments and reviewing documents, reports and special arrangements necessary prior to the meetings
- Ensuring all correspondence is addressed in a timely manner and disseminated accordingly
- Representing Kerzner International in a warm and professional manner when communicating with brand partners, owners, senior leadership, property representatives and any external stakeholders
- Communicating in a discreet and diplomatic manner to ensure confidentiality of information and business knowledge
- Consolidating reports, data sets, presentations and brochures as required by the operations
- Assisting with international travel arrangements as required
- Comfortably navigating shifting priorities and operational changes while maintaining high level of diligence and service standards
- Monitoring office budgets, procurement activities, and expense tracking in accordance with company policies
- Leading office improvement initiatives to enhance operational efficiency and employee experience
- Ensuring compliance with company policies and procedures, record keeping requirements, and confidentiality standards
Requirements
- Min. 5 years experience in a similar role, ideally in a large organization within international corporate environment
- Experience supporting senior executives and cross functional teams
- Proficiency in Microsoft Office Suite and office management systems/online tools
- Strong organizational and multitasking abilities with excellent attention to detail
- Exceptional written and verbal communication skills
Full Job Posting
Job Summary
- The Office Manager, Global Operations is responsible for providing administrative and secretarial support to Head of Global Operations.
- This position plays a pivotal role in ensuring smooth and efficient functioning of the wider Operations department.
- Assignments may include coordinating multiple concurrent activities and interacting with external and internal stakeholders at different levels in the organization.
- Discreet handling of all confidential matters and documents related to the Company and Global Operations department is a must in this role.
Key Responsibilities
- Efficient handling of daily agenda of the Head of Global Operation
- Scheduling appointments and reviewing documents, reports and special arrangements necessary prior to the meetings
- Ensuring all correspondence is addressed in a timely manner and disseminated accordingly
- Representing Kerzner International in a warm and professional manner when communicating with brand partners, owners, senior leadership, property representatives and any external stakeholders
- Communicating in a discreet and diplomatic manner to ensure confidentiality of information and business knowledge
- Consolidating reports, data sets, presentations and brochures as required by the operations
- Assisting with international travel arrangements as required
- Comfortably navigating shifting priorities and operational changes while maintaining high level of diligence and service standards
- Monitoring office budgets, procurement activities, and expense tracking in accordance with company policies.
- Leading office improvement initiatives to enhance operational efficiency and employee experience
- Ensuring compliance with company policies and procedures, record keeping requirements, and confidentiality standards.
Skills, Experience & Educational Requirements
- Min. 5 years experience in a similar role, ideally in a large organization within international corporate environment
- Experience supporting senior executives and cross functional teams
- Proficiency in Microsoft Office Suite and office management systems/online tools
- Problem solving mindset with the ability to anticipate and address operational needs.
- Ability to manage multiple priorities in a fast paced hospitality environment.
- Strong organizational and multitasking abilities with excellent attention to detail.
- Exceptional written and verbal communication skills, confidence in communicating with different levels in the organisation
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