Office Manager / Executive Assistant
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Key skills for this role
About the Role
Alvarez & Marsal is seeking a highly organized Office Manager / Executive Assistant to support the Tax team in Riyadh. The role involves diary management, travel coordination, financial administration, CRM maintenance, and event coordination.
Key Skills for This Role
Responsibilities
- Executive operations support end to end diary management, ensuring time is optimised and priorities are aligned
- Meeting & logistics coordination scheduling, preparing agendas, managing room/VC bookings, and ensuring operational readiness
- Travel operations coordinating complex travel (flights, hotels, visas, trains, cars) and ensuring cost effective, seamless itineraries
- Financial administration processing expenses, submitting invoices, and liaising with finance and billing teams
- CRM & data accuracy maintaining Salesforce activity, ensuring data integrity and supporting pipeline visibility
- Document production preparing, formatting, and quality checking documents (Word, Excel, PowerPoint)
- Event & venue coordination booking venues, managing logistics, and supporting internal and client events
- Onboarding operations coordinating onboarding for new joiners and ensuring operational readiness
- Team operations management maintaining holiday records, providing EA holiday cover, and ensuring continuity of support
- Meeting governance attending meetings, taking minutes, tracking actions, and ensuring follow through
- Internal communications supporting newsletters and team updates
- General operations & admin managing day to day administrative tasks and operational workflows
Requirements
- Proven experience as an Executive Assistant, ideally within professional services or a fast paced operational environment
- Strong organisational and time management skills with exceptional attention to detail
- Ability to manage multiple priorities and maintain operational discipline
- Strong communication and stakeholder management skills
- Proactive, adaptable, and solutions focused approach
- High level of discretion and professionalism
- Proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Fluent in Arabic and English
Full Job Posting
The Role
- We are seeking a highly organised, operations minded Executive Assistant to support the Managing Directors.
- This role is central to ensuring the smooth running of day to day operations, optimising workflows, and enabling senior leaders to focus on strategic priorities.
Key Responsibilities
- Executive operations support end to end diary management, ensuring time is optimised and priorities are aligned
- Meeting & logistics coordination scheduling, preparing agendas, managing room/VC bookings, and ensuring operational readiness
- Travel operations coordinating complex travel (flights, hotels, visas, trains, cars) and ensuring cost effective, seamless itineraries
- Financial administration processing expenses, submitting invoices, and liaising with finance and billing teams
- CRM & data accuracy maintaining Salesforce activity, ensuring data integrity and supporting pipeline visibility
- Document production preparing, formatting, and quality checking documents (Word, Excel, PowerPoint)
- Event & venue coordination booking venues, managing logistics, and supporting internal and client events
- Onboarding operations coordinating onboarding for new joiners and ensuring operational readiness
- Team operations management maintaining holiday records, providing EA holiday cover, and ensuring continuity of support
- Meeting governance attending meetings, taking minutes, tracking actions, and ensuring follow through
- Internal communications supporting newsletters and team updates
- General operations & admin managing day to day administrative tasks and operational workflows
Qualifications & Experience
- Proven experience as an Executive Assistant, ideally within professional services or a fast paced operational environment
- Strong organisational and time management skills with exceptional attention to detail
- Ability to manage multiple priorities and maintain operational discipline
- Strong communication and stakeholder management skills
- Proactive, adaptable, and solutions focused approach
- High level of discretion and professionalism
- Proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Experience with CRM or ERP systems is advantageous
- Fluent in Arabic and English; additional languages are a plus
Location
- Riyadh, Saudi Arabia
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