Office Manager / Executive Assistant
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Key skills for this role
About the Role
Alvarez & Marsal seeks a highly organized Office Manager / Executive Assistant to support Managing Directors in the Tax team in Riyadh. The role involves diary management, travel coordination, financial administration, CRM maintenance, and event logistics.
Key Skills for This Role
Responsibilities
- Provide executive operations support including end to end diary management to optimize time and align priorities
- Coordinate meetings and logistics including scheduling, agendas, room/VC bookings, and ensuring operational readiness
- Coordinate complex travel (flights, hotels, visas, trains, cars) and ensure cost effective, seamless itineraries
- Process financial administration including expenses, invoices, and liaising with finance and billing teams
- Maintain CRM and data accuracy in Salesforce, ensuring data integrity and supporting pipeline visibility
- Prepare, format, and quality check documents (Word, Excel, PowerPoint)
- Coordinate events and venues, managing logistics and supporting internal and client events
- Coordinate onboarding for new joiners and ensure operational readiness
- Maintain holiday records, provide EA holiday cover, and ensure continuity of support
- Attend meetings, take minutes, track actions, and ensure follow through
- Support internal communications including newsletters and team updates
- Manage day to day administrative tasks and operational workflows
Requirements
- Proven experience as an Executive Assistant, ideally within professional services or a fast paced operational environment
- Strong organizational and time management skills with exceptional attention to detail
- Ability to manage multiple priorities and maintain operational discipline
- Strong communication and stakeholder management skills
- Proactive, adaptable, and solutions focused approach
- High level of discretion and professionalism
- Proficiency in Microsoft Office (Word, Excel, PowerPoint)
- Fluent in Arabic and English
Full Job Posting
Company Overview
- Alvarez & Marsal (A&M) is a global consulting firm with entrepreneurial, action and results oriented professionals.
- A&M's Tax practice operates without audit conflicts, enabling true trusted advisor relationships.
Role Overview
- Seeking a highly organised, operations minded Executive Assistant to support the Managing Directors in the Tax team.
- The role is central to ensuring smooth day to day operations, optimising workflows, and enabling senior leaders to focus on strategic priorities.
- Based in Riyadh, Saudi Arabia.
Key Responsibilities
- Executive operations support: end to end diary management.
- Meeting & logistics coordination: scheduling, agendas, room/VC bookings.
- Travel operations: coordinating complex travel (flights, hotels, visas, trains, cars).
- Financial administration: processing expenses, invoices, liaising with finance.
- CRM & data accuracy: maintaining Salesforce activity and data integrity.
- Document production: preparing, formatting, and quality checking documents.
- Event & venue coordination: booking venues, managing logistics.
- Onboarding operations: coordinating onboarding for new joiners.
- Team operations management: maintaining holiday records, providing EA cover.
- Meeting governance: attending meetings, taking minutes, tracking actions.
- Internal communications: supporting newsletters and team updates.
- General operations & admin: managing day to day administrative tasks.
Qualifications & Experience
- Proven experience as an Executive Assistant, ideally within professional services or fast paced operational environment.
- Strong organisational and time management skills with exceptional attention to detail.
- Ability to manage multiple priorities and maintain operational discipline.
- Strong communication and stakeholder management skills.
- Proactive, adaptable, and solutions focused approach.
- High level of discretion and professionalism.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Experience with CRM or ERP systems is advantageous.
- Fluent in Arabic and English; additional languages a plus.
Culture & Values
- Core values: Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity.
- Entrepreneurial culture with hands on approach to solving client problems.
- Equal opportunity employer.
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