Office Manager
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Key skills for this role
About the Role
Looking for a proactive and organized Office Manager to oversee daily office operations in the FMCG/Coffee Solutions/HoReCa Distribution industry. The role manages administration, facilities, procurement, HR coordination, and vendor management while supporting Sales, Finance, and Logistics teams.
Key Skills for This Role
Responsibilities
- Manage day to day office administration and ensure efficient office operations
- Supervise office support staff and coordinate office facilities, maintenance, and service providers
- Manage procurement of office supplies and maintain inventory
- Coordinate with vendors, negotiate service contracts, and monitor performance
- Support Finance by processing invoices, petty cash, expense records, and administrative documentation
- Assist HR with onboarding, employee records, attendance, leave administration, and government documentation
- Organize meetings, travel arrangements, company events, and maintain office records
- Prepare reports, correspondence, and ensure compliance with company policies
Requirements
- 5–8 years of experience in Office Administration or Office Management
- Experience in FMCG, Trading, Distribution, Retail, or HoReCa industries
Full Job Posting
Position Overview
- Looking for a proactive and organized Office Manager to oversee daily office operations and ensure smooth functioning of administrative activities.
- The role will support business operations by managing office administration, facilities, procurement, HR coordination, vendor management, and office compliance while working closely with Sales, Finance, and Logistics teams.
Key Responsibilities
- Manage day to day office administration and ensure efficient office operations.
- Supervise office support staff and coordinate office facilities, maintenance, and service providers.
- Manage procurement of office supplies and maintain inventory.
- Coordinate with vendors, negotiate service contracts, and monitor performance.
- Support Finance by processing invoices, petty cash, expense records, and administrative documentation.
- Assist HR with onboarding, employee records, attendance, leave administration, and government documentation.
- Organize meetings, travel arrangements, company events, and maintain office records.
- Prepare reports, correspondence, and ensure compliance with company policies.
Qualifications
- 5–8 years of experience in Office Administration or Office Management.
- Experience in FMCG, Trading, Distribution, Retail, or HoReCa industries.
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