Logistics Expediting Assistant
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Key skills for this role
About the Role
Management Solutions International (MSI) is seeking a Logistics Expediting Assistant to support marine operations by coordinating with internal teams, suppliers, and logistics vendors to ensure timely delivery of materials.
Key Skills for This Role
Responsibilities
- Communicate with Company Inventory Warehousing & Logistics (IWL) team, Suppliers, Company Marine procurement team, NSQL fleet stakeholders, External 4PL logistics vendors, Destination Vessel Agents regarding orders and coordinate delivery schedules
- Maintain strong relationships with 4PL logistics service providers and negotiate favourable delivery terms and agreements
- Track the movement of shipments from suppliers to final destination points
- Coordinate with 4PL Logistics Vendors and carriers to optimize transportation routes at optimum cost and minimize transit times
- Review the 4PL Logistics Vendors & ensure required supporting documentation (POD, Official receipts, Shipping Docs) submitted with logistics vendor invoices
- Process 4PL logistics Vendor Invoices through SAP LE Module
- Address any discrepancies or issues related to shipments, or deliveries promptly and efficiently
- Collaborate with cross functional teams to resolve logistics related problems and prevent recurrence
- Serve as a point of contact for internal teams and external stakeholder regarding shipment status and delivery inquiries
- Address any customer concerns or issues related to Shipment fulfilment promptly and professionally
- Assist in preparing shipping documents, such as shipping invoices, Packing list
- Provide administrative support to the logistics team, including data entry, filing, and correspondence
Requirements
- Bachelor's degree or Diploma in logistics, supply chain management, business administration, or a related field
- Minimum 3 5 years Previous experience in freight forwarding or Logistics expediting roles
- Proficiency in Microsoft Office applications (Excel, Word, Outlook)
- Familiarity with logistics PO Management software or SAP ERP systems is an advantage
- Ability to work effectively in a multicultural and diverse team environment
Full Job Posting
Position Overview
- Expediting Assistant (Freight) will be an integral part of Company logistics team, ensuring the timely and efficient delivery of materials to support marine operations.
- Working in a dynamic and fast paced environment, Logistics Expediting Assistant will play a crucial role in coordinating with Company Inventory Warehousing & Logistics (IWL) team, Suppliers, Company Marine procurement team, NSQL fleet stakeholders, External 4PL logistics vendors, Destination Vessel
Key Responsibilities
- Communicate with Company Inventory Warehousing & Logistics (IWL) team, Suppliers, Company Marine procurement team, NSQL fleet stakeholders, External 4PL logistics vendors, Destination Vessel Agents regarding orders and coordinate delivery schedules.
- Maintain strong relationships with 4PL logistics service providers and negotiate favourable delivery terms and agreements.
- Track the movement of shipments from suppliers to final destination points. (Company Ras Laffan Warehouse, 4PL Logistics Vendors consolidation warehouse, Destination vessel agents)
- Coordinate with 4PL Logistics Vendors and carriers to optimize transportation routes at optimum cost and minimize transit times.
- Review the 4PL Logistics Vendors & ensure required supporting documentation (POD, Official receipts, Shipping Docs) submitted with logistics vendor invoices.
- Process 4PL logistics Vendor Invoices through SAP LE Module.
- Address any discrepancies or issues related to shipments, or deliveries promptly and efficiently.
- Collaborate with cross functional teams to resolve logistics related problems and prevent recurrence.
- Serve as a point of contact for internal teams and external stakeholder regarding shipment status and delivery inquiries.
- Address any customer concerns or issues related to Shipment fulfilment promptly and professionally.
- Assist in preparing shipping documents, such as shipping invoices, Packing list..etc.
- Provide administrative support to the logistics team, including data entry, filing, and correspondence.
Qualifications
- Bachelor's degree or Diploma in logistics, supply chain management, business administration, or a related field.
- Minimum 3 5 years Previous experience in freight forwarding or Logistics expediting roles.
- Proficiency in Microsoft Office applications (Excel, Word, Outlook).
- Familiarity with logistics PO Management software or SAP ERP systems is an advantage.
- Ability to work effectively in a multicultural and diverse team environment.
Working Conditions
- This role primarily operates in an office environment but may require occasional visits to ports or shipping facilities.
- May involve overtime or weekend work to accommodate shipment schedules or address urgent logistical issues.
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