Office Manager

About Stella Stays

Role Overview

Office Operations

• Oversee daily office operations, serve as the contact for office requests, and maintain a clean, organised, professional workplace.
• Manage landlords, building management, maintenance providers, and external vendors.
• Obtain quotations, negotiate contracts, monitor service quality, and follow up on maintenance issues.

Assets and Administration

• Maintain records of office supplies, pantry items, furniture, equipment, and company assets, and coordinate procurement and replacements.
• Handle petty cash, payment processing, billing, invoicing, office access, parking, meeting rooms, couriers, and deliveries.
• Provide scheduling, correspondence, travel, document, and report support to senior management.

Meetings and Improvements

• Coordinate internal meetings, office gatherings, celebrations, and company events when required.
• Maintain office contracts, invoices, service agreements, and renewal records.
• Support compliance, workplace safety, process improvements, cost reduction, and urgent office requests.

Qualifications

• Bachelor’s degree in Business Administration, Management, Hospitality, or a related field.
• Experience in office management, administration, facilities coordination, or a similar role is required, preferably within the UAE.
• Proficiency in Microsoft Office, Google Workspace, and office-management tools is required.

Candidate Profile

• Strong organisation, multitasking, communication, interpersonal, vendor-management, negotiation, and problem-solving skills are required.
• The candidate should be independent, proactive, dependable, hands-on, approachable, service-oriented, and comfortable in a fast-paced startup environment.

Work Location

• Work is performed in person at the Dubai office.