Office Coordinator
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Key skills for this role
About the Role
Nesma Infrastructure & Technology seeks an Office Coordinator in Jeddah to ensure efficient day-to-day office operations. The role involves coordinating administrative services, vendor activities, facility maintenance, and office logistics.
Key Skills for This Role
Responsibilities
- Coordinate daily office operations to ensure a clean, safe, and well functioning workplace
- Manage office services, including cleaning, security, reception, catering, and office supplies
- Coordinate with vendors and service providers to ensure service delivery meets agreed standards
- Monitor facility maintenance activities and report issues to ensure timely resolution
- Handle office related requests and provide administrative support to employees
- Maintain records of vendor contracts, service schedules, maintenance activities, and supplier performance
- Support office space management, workstation allocation, meeting room arrangements, and logistics coordination
- Coordinate and arrange catering services for Executive Management meetings and events
- Ensure compliance with health, safety, security, and company policies within the office environment
- Assist in managing office related budgets, monitoring expenses, and supporting cost control initiatives
Requirements
- Diploma or Bachelor's degree in Business Administration or a related field
- 2–4 years of experience in office administration, facilities coordination, or a similar role
- Good understanding of office administration and facilities coordination
- Knowledge of vendor management and service coordination practices
- Basic understanding of health, safety, and workplace compliance requirements
- Proficiency in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint)
- Strong verbal and written communication skills
- Excellent organizational and coordination abilities
- Experience in vendor management and office services coordination is preferred
- Experience within a corporate, engineering, infrastructure, or project based environment is an advantage
Full Job Posting
Job Purpose
- The Office Coordinator is responsible for ensuring the efficient day to day operation of office services and facilities.
- This role supports a safe, organized, and productive workplace by coordinating administrative services, vendor activities, facility maintenance, office logistics, and employee support functions.
Main Accountabilities and Responsibilities
- Coordinate daily office operations to ensure a clean, safe, and well functioning workplace.
- Manage office services, including cleaning, security, reception, catering, and office supplies.
- Coordinate with vendors and service providers to ensure service delivery meets agreed standards.
- Monitor facility maintenance activities and report issues to ensure timely resolution.
- Handle office related requests and provide administrative support to employees.
- Maintain records of vendor contracts, service schedules, maintenance activities, and supplier performance.
- Support office space management, workstation allocation, meeting room arrangements, and logistics coordination.
- Coordinate and arrange catering services for Executive Management meetings and events.
- Ensure compliance with health, safety, security, and company policies within the office environment.
- Assist in managing office related budgets, monitoring expenses, and supporting cost control initiatives.
- Support emergency preparedness, response coordination, and basic business continuity activities.
- Participate in the continuous improvement of office services, processes, and employee experience.
Required Skills and Qualifications
- Good understanding of office administration and facilities coordination.
- Knowledge of vendor management and service coordination practices.
- Basic understanding of health, safety, and workplace compliance requirements.
- Ability to manage office supplies, inventory, service schedules, and administrative records.
- Familiarity with cost tracking, expense monitoring, and basic budgeting principles.
- Proficiency in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint).
- Basic knowledge of maintenance and facility services is considered an advantage.
- Strong verbal and written communication skills.
- Excellent organizational and coordination abilities.
- Ability to build effective working relationships with employees, vendors, and stakeholders.
- Customer service mindset with a focus on employee support and satisfaction.
- Ability to manage multiple priorities and respond effectively to changing demands.
Education and Experience
- Diploma or Bachelor's degree in Business Administration or a related field.
- 2–4 years of experience in office administration, facilities coordination, or a similar role.
- Experience in vendor management and office services coordination is preferred.
- Experience within a corporate, engineering, infrastructure, or project based environment is an advantage.
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