Office Coordinator
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Key skills for this role
About the Role
Unity Star Import and Export FZE LLC is hiring an Office Coordinator to manage front desk operations, coordinate office supplies, maintain filing systems, and support HR and finance teams.
Key Skills for This Role
Responsibilities
- Manage front desk operations, greet visitors, and route calls to appropriate departments
- Coordinate office supplies, equipment maintenance, and vendor services
- Organize and maintain digital and physical filing systems for contracts, invoices, import/export documentation, and HR records
- Assist with scheduling meetings, travel arrangements, and calendar management for senior team members
- Support HR and finance teams with onboarding paperwork, expense tracking, and internal compliance documentation
- Act as liaison between internal teams and external partners, including freight forwarders, customs brokers, and local service providers
Requirements
- Microsoft Office Suite proficiency
- ERP software experience
- Document management systems experience
- Calendar scheduling tools experience
- Customer service experience
- Basic accounting software experience
- Experience in import/export or logistics preferred
- Arabic language proficiency preferred
- Familiarity with UAE trade regulations preferred
Full Job Posting
About The Opportunity
- A fast growing import export firm based in the UAE, we specialize in seamless cross border logistics, product sourcing, and supply chain coordination for regional and international clients. We’re hiring an Office Coordinator to become the operational backbone of our Abu Dhabi office.
Role & Responsibilities
- Manage front desk operations, greet visitors, and route calls to appropriate departments with professional accuracy.
- Coordinate office supplies, equipment maintenance, and vendor services to ensure uninterrupted daily workflow.
- Organize and maintain digital and physical filing systems for contracts, invoices, import/export documentation, and HR records.
- Assist with scheduling meetings, travel arrangements, and calendar management for senior team members.
- Support HR and finance teams with onboarding paperwork, expense tracking, and internal compliance documentation.
- Act as liaison between internal teams and external partners, including freight forwarders, customs brokers, and local service providers.
Skills & Qualifications
- Must Have: Microsoft Office Suite, ERP software, Document management systems, Calendar scheduling tools, Customer service experience, Basic accounting software
- Preferred: Experience in import/export or logistics, Arabic language proficiency, Familiarity with UAE trade regulations
Benefits & Culture Highlights
- Competitive salary with housing and transportation allowances.
- Fast paced, collaborative environment with clear growth paths.
- Opportunity to work with international clients and cross border operations daily.
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