Office Assistant
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Key skills for this role
About the Role
Unity Star Import and Export FZE LLC seeks an organized Office Assistant to manage front-office operations, documentation, and vendor communication in a fast-paced UAE trade firm. The role requires Microsoft Office proficiency, document management, and basic accounting software experience.
Key Skills for This Role
Responsibilities
- Manage day to day front office operations including phone, email, and visitor coordination
- Process and organize import/export documentation, invoices, and customs related paperwork
- Assist in scheduling meetings, maintaining calendars, and preparing travel itineraries
- Support procurement and vendor communication: tracking orders, managing deliveries, and maintaining supplier records
- Handle filing, data entry, and internal reporting
- Act as a liaison between departments and external parties
Requirements
- Microsoft Office Suite (Word, Excel, Outlook)
- Document management systems experience
- Basic accounting or invoicing software (e.g., Tally, QuickBooks)
- Customer service or front desk experience
- UAE customs or Trade documentation exposure
- Fluent in English (written and spoken)
- Arabic language proficiency
- Experience in logistics or trading companies
- Familiarity with Dubai Customs or Emirates Post platforms
Full Job Posting
About The Opportunity
- Operating in the fast paced Import & Export sector across the UAE, we facilitate seamless global trade through logistics coordination, vendor management, and administrative excellence.
- As a key player in cross border commerce, we rely on sharp, organized, and proactive support staff to keep operations running smoothly.
Role & Responsibilities
- Manage day to day front office operations including phone, email, and visitor coordination with professionalism and efficiency.
- Process and organize import/export documentation, invoices, and customs related paperwork in compliance with UAE regulations.
- Assist in scheduling meetings, maintaining calendars, and preparing travel itineraries for management and overseas partners.
- Support procurement and vendor communication: tracking orders, managing deliveries, and maintaining supplier records.
- Handle filing, data entry, and internal reporting—ensuring accuracy and digital/back up organization of critical business records.
- Act as a liaison between departments and external parties to ensure timely execution of operational tasks.
Skills & Qualifications
- Must Have: Microsoft Office Suite (Word, Excel, Outlook), Document management systems, Basic accounting or invoicing software (e.g., Tally, QuickBooks), Customer service or front desk experience, UAE customs or Trade documentation exposure, Fluent in English (written and spoken).
- Preferred: Arabic language proficiency, Experience in logistics or trading companies, Familiarity with Dubai Customs or Emirates Post platforms.
Benefits & Culture Highlights
- Stable on site role with structured working hours in a growing UAE based trade firm.
- Opportunity to gain exposure to international supply chain operations.
- Supportive team environment with clear growth paths for high performers.
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